Understanding How the Commitment Accounting Business Process Uses Job, Job Code, and Position Data

The system first looks for funding sources (combination codes) on the Job Earnings Distribution page (JOB_DATA_ERNDIST) for both encumbrance and actuals funding. If it doesn't find funding sources there, it looks on the Job Data − Payroll page (JOB_DATA2). If the system can't find funding sources on either of those pages, it looks for:

1. An appointment-level budget.

2. A position-level budget.

3. A job code-level budget (if the person isn't attached to a position).

4. A position pool-level budget (if the employee is attached to a position and that position is part of a position pool).

If there is no funding information at the appointment, position, position pool, or job code level, both encumbrances and actuals funding look for department-level funding.

The Actuals Distribution funding does basically the same thing, except that it looks for job code-level funding only if the person has no position and the Used by Position Management check box is deselected.

Encumbrance processing budget information is defined on the Job Data (JOB_DATA), Job Code (JOB_CODE_TBL), and Position Data (POSITION_DATA) components. To ensure that the system uses the appropriate budget information, you must set up commitment accounting processing fields on these components.