Understanding DETYA Reporting
DETYA requires regular reporting from the Australian Higher Education sector. The required annual reports are the Full Time and Fractional Staff Report and the Casual Report. Noncompliance with these requirements might cost the institution DETYA grants.
Both reports must be submitted annually by June 26. The reference date for the Full Time and Fractional Staff Report is March 31. The reference date for the Casual Report is December 31 of the preceding year.
The categories used by the system are full-time staff, fractional staff, and casual staff. Each category and how it is calculated within the system are discussed below.
Full-Time Staff
A full-time staff member performs a job function in one work sector and one organizational unit under a full-time work contract. A staff member, who at the reference date has a full-time work contract in respect of their current duties, has a full-time equivalence at the reference date of 1.00 or 100%.
Fractional Staff
A staff member working under a full-time work contract but dividing work between different functions or different work sectors could still have a full-time equivalence of 1.00 when all functions or sectors are added. Fractional staff members generally work part-time. However, a fractional staff member could work 60% in one sector and 40% in another.
A staff member working under a fractional full-time work contract has a full-time equivalency based on the ratio between the number of agreed normal work hours and the number of normal work hours required of staff having the same classification type and level but with a full-time work contract.
For example, if a person with a fractional full-time work contract has normal work hours of 30 hours per week while the normal hours for that classification type and level are 40 hours per week, then the full-time equivalency would be 0.75 or 75%. Normal work hours exclude paid or unpaid overtime work hours. If a fractional full time staff member works 40 hours per week despite having a contract defining the standard hours as 30, the employee still has a full time equivalency of .75 or 75%.
Casual Staff
The calculations for full-time equivalence for a full year for a member of staff or group of members of staff with a casual work contract depend on the job function. These legislative guidelines should be followed to determine what full-time employee (FTE) data to enter for each staff member. This information is entered on the Job Data - Job Information page.
Job Function - Lecturing
Determine the total number of contract hours (excluding associated hours spent in preparation and marking) for the person or persons during the full year.
Divide that number by nine to give an equivalent number of weeks worked.
Divide the equivalent number of weeks worked by N, where N is the number of teaching weeks in a full year for your organization.
Job Function - Supervising, conducting demonstrations, tutorials, or workshops
Determine the total number of contract hours (excluding associated hours spent in preparation and marking) for the person or persons during the full year.
Divide that number by 25 to give an equivalent number of weeks worked.
Divide the equivalent number of weeks worked by N, where N is the number of teaching weeks in a full year, excluding any summer school period.
Job Function - Research, marking (as a single activity), or other work
Determine the total number of paid hours for the person or persons during the full year.
Divide that number by 35 to give an equivalent number of weeks worked.
Divide the equivalent number of weeks worked by 52.