Entering Personal and Job Data for Retirees

These setup procedures are required to support the tracking of personal and job data for retirees and beneficiaries:

• Set up for multiple jobs – Since retiree jobs are concurrent with an employee’s original job, the system must be set up to support multiple jobs.

• Set up for multiple companies – Each pension plan will be setup as a retiree company. On the Installation Table, ensure that the Multi-Company Organization check-box is selected.

• Set up for retiree departments – All pension payees belong to departments. You can implement this in a manner that is meaningful to the organization (for example, retired employees, beneficiaries and so on).

• Set up control tables – Enter locations, job codes, earnings programs and pay groups for each retiree company.

PeopleSoft HR provides benefit plan data, personal data, job data, and tracks human resources events and statuses. This data is used for pension payees, which include both employees (retirees) and non-employees (beneficiaries). Changing an employee to a retiree requires updating his employment relationship to a person of interest (POI) and updating Job Data to reflect the retiree job information.

Changing an Employee Relationship

Very few changes are required to establish a retiree’s personal data record; only the person type needs to be changed. To track information for the retiree, use the person’s employee ID.

Access the Workforce Administration > Job Information > Other Payee component to transfer an employee to a person of interest.

This example illustrates the fields and controls on the Other Payee page.

Enter information on this page to create a POI Job associated to a new employee record. Select Other Payee as the Person of Interest Type value. The POI type is used for retirees that are not paid via Pension Administration. You can then see two jobs for this employee as you essentially have given a payee a job as a retiree.