Entering Employee Data

This section discusses how to enter employee data.

Most of the data that you need for employees is entered into the system during the hiring process. Use the pages here to add additional data.

Page Name

Definition Name

Usage

Additional Employee Details Page

HS_PERS_DATA

Enter extra address information for employees who are involved in health and safety incidents. This information is required if the individual does not live at a normally recognized address.

Employment Page

HS_EMPLOYMENT

Enter additional employment details for employees in Canadian and United Kingdom operations who are involved in health and safety incidents.

Use the Additional Employee Details page (HS_PERS_DATA) to enter extra address information for employees who are involved in health and safety incidents.

This information is required if the individual does not live at a normally recognized address.

Navigation:

Workforce Monitoring > Health and Safety > Verify Persnnl Involvd/Witnessd > Additional Employee Details > Additional Employee Details

This example illustrates the fields and controls on the Additional Employee Details page. You can find definitions for the fields and controls later on this page.

 Additional Employee Details page

Field or Control

Description

Extra Address Information

Enter extra information about the individual's address in this free-form field.

(CAN) Canada

Use the Canada group box to enter additional address details for Canadian employees involved in a health and safety incident. Also use this group box to enter address information that is needed for electronic reporting to the British Columbia WCB. The WCB requires that address street numbers are separated from street names. The automatic parsing of address information into a separate street number and name depends on first having this information in the system.

(DEU) Germany

The information in this group box is needed for reporting to the employer's liability insurance association.

Field or Control

Description

Social Insurance Provider

Select the name of the employee's social insurance provider. Valid values come from the Social Insurance Table.

Case Officer

Select the check box to indicate whether the employee is a company case officer.

Use the Employment page (HS_EMPLOYMENT) to enter additional employment details for employees in Canadian and United Kingdom operations who are involved in health and safety incidents.

Navigation:

Workforce Monitoring > Health and Safety > Verify Persnnl Involvd/Witnessd > Witness Employment Information > Employment

This example illustrates the fields and controls on the Employment page (1 of 2). You can find definitions for the fields and controls later on this page.

 Employment page (1 of 2)

This example illustrates the fields and controls on the Employment page (2 of 2). You can find definitions for the fields and controls later on this page.

 Employment page (2 of 2)

(CAN) Canada

The WCB always requires certain additional employment information for all injured employees. By definition, incident outcomes that are dangerous occurrences have no injured persons, so it is not necessary to enter employment information for persons involved in dangerous occurrences.

Employment

Field or Control

Description

Regulatory Region

Enter a regulatory region for the employee. The Occupational Category and Worker Category fields on this page only if you select a value of CANBC in this field.

Industry Start Date

Enter the date on which the employee started working in the industry.

Occupation Code

Enter the code for the employee's occupation.

Occupational Category

Select an occupational category of NONE OF THE ABOVE.

Job Available Months

If the employee is returning to a job with a time limit, then use this field to indicate how many months the job is available.

Employment Secure

Select this check box to indicate that the employee has a job in which to return.

Relationship

Field or Control

Description

Partner

Select if the employee is a partner of another employee.

Principal

Select if the employee is a principal of another employee.

Relative

Select if the employee is a relative of another employee.

Worker Relationship

If any of the Relationship boxes are selected, then fully explain those relationships in this free-form field. This information is required for reporting to the WCB.

Category

Field or Control

Description

Worker Category

Select the worker category for the employee. Values are CASUAL, PERMANENT, PERSONAL OPTIONAL PROTECTION, PRINCIPAL OR RELATIVE OF PRINCIPAL, SELF-EMPLOYED (LABOUR CONTRACTOR W/O POP), and WORKER CATEGORY NOT APPLICABLE.

Full Time, Permanent, Seasonal, Volunteer, Casual, Subcontractor, and Student

Indicate the employee's employment category by selecting from the appropriate check boxes.

Employment Details

This field is used with the Subcontractor category only. Describe the role of the subcontractor.

Seasonal End Dt (seasonal end date)

If this is a seasonal employee, indicate the end date of their employment. This field is not available for entry unless you select the Seasonal check box.

Note: For the purposes of electronic reporting to the British Columbia WCB, the mandatory employment profile that is required for injured employees includes the employee's industry start date, occupation code, and the appropriate category information.

(GBR) United Kingdom

Enter information regarding any external scheme in which a United Kingdom employee participates.

Field or Control

Description

External Scheme

Select a scheme code from the available options. The values come from the UK External Scheme Table page.