(DEU) Setting Up German Employers' Liability Insurance Association Reporting

To set up for employers' liability Insurance Reporting in Germany, use the Case Officer Table DEU (HS_LOC_CASEOFF_GER), Social Insurance Unit (SI_UNIT_GER), Correct. Actions Table DEU (HS_CORRECT_ACT_GER), Disease Class Table DEU (HS_DIS_CLASS_GER), Prevent. Actions Table - GER (HS_PREVENT_ACT_GER), Unsafe Item Table DEU (HS_UNSAFE_ITEM_GER), Work Area Class Table DEU (HS_WA_CLS_TBL_GER), Work Area Table DEU (HS_WA_TBL_GER), Work Area Category Table DEU (HS_WA_CTG_TBL_GER), and Coop Society Data (HS_COOP_SOC_GER) components.

This section discusses how to set up German employers' liability insurance association reporting.

Note: You establish the codes that are defined by the employer's liability insurance association for use in tracking and reporting health and safety incidents. Be sure to use industry-specific codes that are approved by the employer's liability insurance association.

Page Name

Definition Name

Usage

Case Officer Table DEU Page or Case Officer DEU Page

HS_LOC_CASEOFF_GER

Identify the officials for various areas of industrial health and safety within the organization. This information is used to identify incident case officers on the Employee page, the Injury Details - Reporting page, and the Case Officer Assignment page.

Social Insurance Unit Page

SI_UNIT_GER

Set up the organization's Social Insurance Unit ID (Betriebsnummer). Use this number when reporting information to any public office.

Correct. Actions Table DEU Page or Corrective Actions DEU Page

HS_CORRECT_ACT_GER

Define corrective actions that you have implemented and associate the corrective action with a corrective action category.

Disease Class Table DEU Page or Disease Class DEU Page

HS_DIS_CLASS_GER

Define disease classes and associate them with a disease type.

Prevent. Actions Table - DEU Page or Preventative Actions DEU Page

HS_PREVENT_ACT_GER

Define the actions that you have implemented to prevent workplace incidents or accidents.

Unsafe Item Table DEU Page or Unsafe Items DEU Page

HS_UNSAFE_ITEM_GER

Define unsafe items and associate them with an unsafe item class.

Work Area Class Table DEU Page or Work Area Class DEU Page

HS_WA_CLS_TBL_GER

Set up work area classes as defined by the employer's liability insurance association.

Work Area Category Table DEU Page or Work Area Category DEU Page

HS_WA_CTG_TBL_GER

Set up work area categories as defined by the employer's liability insurance association.

Work Area Table DEU Page or Work Area DEU Page

HS_WA_TBL_GER

Set up work areas as defined by the employer's liability insurance association.

Coop Society Data Page

HS_COOP_SOC_GER

Associate an insurer's industrial hazard code with an employee.

Use the Case Officer Table DEU (or Case Officer DEU) page (HS_LOC_CASEOFF_GER) to identify the officials for various areas of industrial health and safety within the organization.

This information is used to identify incident case officers on the Employee page, the Injury Details - Reporting page, and the Case Officer Assignment page.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Case Officer Table DEU > Case Officer Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Case Officer DEU > Case Officer DEU

This example illustrates the fields and controls on the Case Officer Table DEU page. You can find definitions for the fields and controls later on this page.

 Case Officer Table DEU page

Field or Control

Description

Officer Type

Select a type from the list of available options to classify the employee as a particular type of company case officer, such as a Health and Safety Specialist, a Company Physician, and so on.

You can assign multiple officer types to a location.

Use the Social Insurance Unit page (SI_UNIT_GER) to set up the organization's Social Insurance Unit ID (Betriebsnummer).

Use this number when reporting information to any public office.

Navigation:

Set Up HCM > Product Related > Workforce Administration > Workforce Data DEU > Social Insurance Unit > Social Insurance Unit

This example illustrates the fields and controls on the Social Insurance Unit page. You can find definitions for the fields and controls later on this page.

 Social Insurance Unit page

Field or Control

Description

BTNR (Betriebsnummer)

Enter the employer’s social insurance number for this unit.

Use the Correct. Actions Table DEU (or Corrective Actions DEU) page (HS_CORRECT_ACT_GER) to define corrective actions that you have implemented and associate the corrective action with a corrective action category.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Correct. Actions Table DEU > Correct. Actions Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Corrective Actions DEU > Corrective Actions DEU

This example illustrates the fields and controls on the Correct. Actions Table DEU page. You can find definitions for the fields and controls later on this page.

 Correct. Actions Table DEU page

Field or Control

Description

Corrective Actions

The corrective action code that you entered appears in this field. This value is used on the Consequent Actions - Corrective page and the DEU Illness Tracking - Corrective Actions page.

Action Category

Select an option from the list of available options.

Use the Disease Class Table DEU (or Disease Class DEU) page (HS_DIS_CLASS_GER) to define disease classes and associate them with a disease type.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Disease Class Table DEU > Disease Class Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Disease Class DEU > Disease Class DEU

This example illustrates the fields and controls on the Disease Class Table DEU page. You can find definitions for the fields and controls later on this page.

 Disease Class Table DEU page

Field or Control

Description

Disease Class

The disease class code that you entered appears in this field. The disease class is used on the Occupational Illness Details page and the DEU Illness Profile pages.

Disease Type

Associate the disease class with an appropriate disease type by selecting from the list of available options.

Use the Prevent. Actions Table - DEU (or Preventative Actions DEU) page (HS_PREVENT_ACT_GER) to define the actions that you have implemented to prevent workplace incidents or accidents.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Prevent. Actions Table - DEU > Prevent. Actions Table - DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Preventative Actions DEU > Preventative Actions DEU

This example illustrates the fields and controls on the Prevent. Actions Table - DEU page. You can find definitions for the fields and controls later on this page.

 Prevent. Actions Table - DEU page

Field or Control

Description

Preventative Action

The preventative action code that you entered appears in this field. These codes are used on the Preventative Action Details and the DEU Causes/Preventative Actions pages.

Use the Unsafe Item Table DEU (or Unsafe Items DEU) page (HS_UNSAFE_ITEM_GER) to define unsafe items and associate them with an unsafe item class.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Unsafe Item Table DEU > Unsafe Item Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Unsafe Items DEU > Unsafe Items DEU

This example illustrates the fields and controls on the Unsafe Item Table DEU page. You can find definitions for the fields and controls later on this page.

 Unsafe Item Table DEU page

Field or Control

Description

Unsafe Item

The unsafe item code that you entered appears in this field. This code is used on the Injury Details - Details page.

Unsafe Item Class

Associate the unsafe item with an unsafe item class by selecting from the list of available options.

Use the Work Area Class Table DEU (or Work Area Class DEU) page (HS_WA_CLS_TBL_GER) to set up work area classes as defined by the employer's liability insurance association.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Work Area Class Table DEU > Work Area Class Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Work Area Class DEU > Work Area Class DEU

This example illustrates the fields and controls on the Work Area Class Table DEU page. You can find definitions for the fields and controls later on this page.

 Work Area Class Table DEU page

Field or Control

Description

Work Area Class

The work area class code that you entered appears in this field. Use the work area class code to set up work area categories and work areas.

Use the Work Area Category Table DEU (or Work Area Category DEU) page (HS_WA_CTG_TBL_GER) to set up work area categories as defined by the employer's liability insurance association.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Work Area Category Table DEU > Work Area Category Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Work Area Category DEU > Work Area Category DEU

This example illustrates the fields and controls on the Work Area Category Table DEU page. You can find definitions for the fields and controls later on this page.

 Work Area Category Table DEU page

Field or Control

Description

Work Area Category

The work area category code that you entered appears in this field.

Work Area Class

To associate this work area category with a work area class, select the appropriate value.

Use the Work Area Table DEU (or Work Area DEU) page (HS_WA_TBL_GER) to set up work areas as defined by the employer's liability insurance association.

Navigation:

  • Set Up HCM > Product Related > Workforce Monitoring > Health and Safety > Work Area Table DEU > Work Area Table DEU

  • Workforce Monitoring > Health and Safety > Define Accident/Injury Info > Work Area DEU > Work Area DEU

This example illustrates the fields and controls on the Work Area Table DEU page. You can find definitions for the fields and controls later on this page.

 Work Area Table DEU page

Field or Control

Description

Work Area

The work area code that you entered appears in this field. This code is used on the Injury Notification Details - Germany page.

Work Area Class and Work Area Category

To associate this work area with a work area class and a work area category, select the appropriate values. These values come from the Work Area Class and Work Area Category tables, respectively.

Use the Coop Society Data page (HS_COOP_SOC_GER) to associate an insurer's industrial hazard code with an employee.

Navigation:

Workforce Monitoring > Health and Safety > Details DEU > Coop Society Data > Coop Society Data

This example illustrates the fields and controls on the Coop Society Data page. You can find definitions for the fields and controls later on this page.

 Coop Society Data page

Field or Control

Description

Hazard

Select a hazard code. You can select from the hazards that were previously entered for this employee's setID and department on the Department Table - Profile page.

Note: Remember that hazards are first established in the GER Accident Insurance table. Hazards are then associated with a setID and department on the Department Table - Profile page.

The accident insurance code and description for this employee's setID and department appear to the right of the Hazard field. This information comes from the Department Table - Profile page.