Reprinting Checks

Occasionally you may need to reprint one or more checks. Some checks may be damaged. The Check Reprint process reassigns the check numbers that were allocated during the Pay Confirmation process so that you may reprint them if necessary.

Suppose you've confirmed a payroll run and are trying to print a run of 15 checks numbered 100082—100096. The printer prints the first three checks, destroys the next five, and then shuts down. Here are the results of the initial print run:

Here's how you reprint the checks:

1. Run the Check Reprint process.

   In this example, the first check is # 100085 and the last check # is 100096.

   The Check Reprint process moves the ruined checks into the Dead Paycheck file.

2. (Optional) View the ruined checks on the Dead Paychecks page.

3. Reprint the check.

   Select the appropriate U.S. or Canadian print method and process.

   When you set up the run control, enter a starting check/advice number on the run parameters page. In this example, you enter 100085, because that's where you want the system to start reassigning check numbers.

4. View reprinted checks.

Let's examine how the system processes check numbers in the Check Reprint process. You can compare your original and after-reprint Payroll Check Registers to extract this same information, but let's look at the situation from a different viewpoint. Here are the results of running the Check Reprint process and reprinting the checks.

This chart shows that the initial print run left checks 100082−100084 printed, checks 100085−100089 destroyed, and checks 100090−100096 unprinted. We then set up a Reprint Checks run control, ran the Check Reprint process, and printed replacements for the destroyed checks, and the checks that hadn't yet been printed.

When we ran the Check Reprint process, the system put the destroyed checks into the Dead Paycheck file. It then continued with the next number, 100090, and assigned numbers through to number 100104. At that point the system took the next available numbers, 100090−100092, and used them for the three form alignment checks we had specified; these were also pronounced dead and put into the Dead Paycheck file. Finally, the system started with the next available number, 100093, and assigned replacement numbers for the five checks that had been destroyed in the initial print run, and the checks that had not yet been printed.

(USA, USF) Use the Reprint Checks page (RUNCTL_PAY_REPRINT) to set the check ranges and run the Check Reprint process.

(CAN) Use the Reprint Cheques page (RUNCTL_PAY_REPRINT) to set the check ranges and run the Cheque Reprint process.

Navigation:

• Payroll for North America > Payroll Processing USA > Produce Checks > Reprint Checks > Reprint Checks

• Payroll for North America > Payroll Processing USF > Produce Checks > Reprint Checks > Reprint Checks

• Payroll for North America > Payroll Processing CAN > Produce Cheques > Reprint Cheques > Reprint Cheques

This example illustrates the fields and controls on the Reprint Checks page.

After running the Check Reprint process, you can reprint the checks as you normally print checks, by running the correct print process for the applicable country and method of printing.

See Understanding Printing Processes.

When you set up the run control, enter a starting check/advice number on the run parameters page.

See Setting Up the Form Table for Printing Checks and Direct Deposit Advices.