Setting Up Continue with Errors Processing
Page Name |
Definition Name |
Usage |
---|---|---|
Pay Message Table Page |
PAY_MESSAGE_TABLE |
Update the Pay Message table with options to continue processing of nonsystem errors. |
Pay Group Table - Process Control Page |
PAYGROUP_TABLE2 |
Specify continue with errors process controls for the pay group. |
Pay Calendar Table - Pay Confirm Options Page |
PAY_CALENDAR_TBL2 |
Specify continue with errors process options for the pay calendar. |
Calculate Payroll Page |
RUNCTL_PAY_CALC |
Specify continue with errors processing during pay calculation processing. |
The system issues various types of error messages for situations encountered during the payroll calculation. You can set up the Continue with Error functionality to enable certain employee-level error messages that have been identified on the Pay Message table to be transferred to an off-cycle paysheet for further reconciliation and processing, which enables the current payroll to continue.
Note: You cannot bypass errors that would stop the calculation. Messages that stop the payroll process are system error messages. System messages are not available to be bypassed.
After resolving all errors that were not bypassed, you can run the final pay calculation and transfer the paysheets with bypassed messages to a designated off-cycle paysheet that you've set up to process the transferred employees. You should reconcile and process the transferred paysheets so that they are confirmed before the next on-cycle processes.
This table describes the Continue with Errors setup steps that you should complete before running the Pay Calculation process:
Page |
Specific Setting |
Processing Description |
---|---|---|
Pay Message Table |
|
When the number of occurrences of the message reaches the maximum bypass value, the system bypasses none of the errors. You must correct the errors before continuing the payroll process. |
Pay Group Table – Process Control |
|
All pay groups in the same pay run ID must have the same Continue with Errors setting. The Error Pay End Date field indicates the off-cycle date to be used for the transfer of the erred paysheets. You can use either a new standalone off-cycle calendar or an existing unprocessed off-cycle pay calendar. |
Pay Calendar Table – Pay Confirm Options |
Select Continue with Errors. |
The system supplies the error pay end date on the pay calendar based on the error pay end date option selected on the Pay Group table. |
Calculate Payroll |
Select Transfer Calc Errors when you run the final calculation. |
Transfer Calc Errors moves paysheets in error to off-cycle processing Note: To ensure that all error conditions have been resolved, first run the calculation with (Re)Calculate All Checks selected before running the final calculation with the Transfer Calc Errors option selected. |
Error Pay End Date
The system doesn't assume the check date on the original calendar when transferring the error paysheets to the off-cycle calendar.
The Error Pay End Date field on the Pay Group Table page determines the off-cycle date to be used for the transfer of the erred paysheets as follows:
Same Day: The default date is the same pay period end date as the pay calendar.
Next Day: The default date is the next day and requires an off-cycle pay calendar with a new pay run ID.