Setting Up Treasury Interface TAS and BETC Requirements

The following U.S. Treasury acronyms and abbreviations may apply to Oracle’s PeopleSoft Treasury Interface USF components.

Payment Application Modernization (PAM) is the U.S. Department of Treasury’s Government Wide Accounting / Central Accounting Reporting System (GWA/CARS) 2014 initiative to standardize accounting classifications and structures, and modernize and consolidate many payment applications into one system. The initiative is under PAM (Payment Automation Manager), Bureau of the Fiscal Service (formerly known as the Financial Management Service).

As part of PAM (the modernization initiative), all Federal agencies using Treasury services must submit payment data in the required standard input format as of October 1, 2014.

To comply with PAM GWA, Federal agencies are required to use valid combinations of the current Treasury Account Symbols (TAS) and Business Event Type Codes (BETC) as published by the U. S. Department of Treasury for cash transactions when entering and reporting pay transactions:

• Treasury Account Symbols (TAS): A TAS indicator represents, by agency and bureau, individual appropriations, receipts, and other fund accounts. Agencies post appropriations or spending authorizations granted by the Congress to these accounts, and use account symbols to report to Treasury and OMB (Office of Management and Budget).

• Business Event Type Codes (BETC): A BETC is an eight-character code used in the GWA system to indicate the type of activity being reported, such as payments, collections, borrowings, and so on. This code must accompany the account symbol (TAS) and the dollar amounts to classify the transaction against the fund balance with the Treasury.

• TAS Components: TAS components are eight meaningful pieces of business data that combine to identify a U.S. Treasury account. The components (attributes) are joined with a Business Event Type Code (BETC) to report Federal government financial transactions. TAS components provide Federal agencies and Treasury the ability to sort, filter, and analyze data based on each independent piece of the componentized TAS. In PeopleSoft, the two key value components are the TAS Agency Identifier code and the TAS Main Account code. You must associate the other six components with the agency and main account combination, and specify at least one BETC to create a componentized TAS. PeopleSoft leverages the use of accounting fund codes associated with the componentized TAS to link the TAS to payroll activities.

For more information about the PAM GWA initiative and TAS and BETC requirements, consult the U.S. Department of Treasury’s PAM web site, which at the time of this publication was http://fms.treas.gov/pam/index.html.

Before you can set up and use the required TAS and BETC identifiers, the following prerequisites must be accomplished:

• Ensure that the GL business unit is correctly mapped to the HR business unit on the Business Unit page (BUS_UNIT_TBL_HR).

  See Defining Business Units.

• Set up the corresponding Set Control ID for each GL business unit on the TableSet Control - Record Group page (SET_CNTRL_TABLE1).

  See Working with TableSets.

• Load or set up the Fund Codes on the CharfField Values page (DEFINE_CF_VALUES) so that each componentized TAS can be associated with a unique Fund Code.

  See Entering and Maintaining ChartField Values.

After you confirm that these prerequisites have been achieved, you can:

• Set up a componentized TAS and BETC, as described in this topic.

• Map TAS and BETC to payroll activities.

  See Mapping Treasury TAS and BETC to Payroll Activities.

• Set up PAM/SPS controls and definitions, generate and review the bulk/SPR and SPS files, and review the TAS BETC Summary report.

  See Generating and Reviewing the Treasury Interface Bulk and SPS Files and Reports.

To set up a componentized TAS and associate BETCs as required by PAM GWA, do the following:

1. Define a unique TAS (Treasury Account Symbol) agency identifier, and associate it with one company or agency. You can define as many companies or agencies as you need, but each company or agency must have its own unique three-digit identifier in the range from 000 - 999.

   Use the TAS Agency Identifier Page.

2. Define a unique TAS (Treasury Account Symbol) main account identifier, and associate it with a main account. You can define as many main accounts as you need, but each main account must have its own unique four-digit identifier in the range from 0000 - 9999.

   Use the TAS Main Account Page.

   Define funding account components and generate a componentized TAS for each account in the agency and main account combination.

   Use theTAS BETC Definition Page.

3. View components and associate BETCs and funds (set ID and fund code) with the componentized TAS. You can associate as many BETCs and funds as you need, but at least one BETC and fund must be associated with each componentized TAS.

   Use the TAS Attributes Page page.

Use the TAS Agency Identifier page (GVT_TAS_AGENCY_ID) to enter the agency identifier code and description.

Navigation:

Set Up HCM > Product Related > Payroll for North America > Treasury Interface USF > TAS Agency Identifier

This example illustrates the fields and controls on the TAS Agency Identifier page.

Use the TAS Main Account page (GVT_TAS_MAIN_ACCT) to enter the Main Account code and description.

Navigation:

Set Up HCM > Product Related > Payroll for North America > Treasury Interface USF > TAS Main Account

This example illustrates the fields and controls on the TAS Main Account page.

Use the TAS BETC Definition page (GVT_TAS_DEFN) to enter key values (Agency Identifier Code and Main Account) to create an agency and main account combination, define attributes (components) for funding accounts within that combination, and generate a componentized TAS for each funding account.

Navigation:

Set Up HCM > Product Related > Payroll for North America > Treasury Interface USF > TAS BETC Definition

This example illustrates the fields and controls on the TAS BETC Definition page.

Use the TAS Attributes page (GVT_TAS_DEFN_ATTR) to view the list of components in the componentized TAS for a funding account, and associate BETCs and fund codes with the componentized TAS.

Navigation:

Click the Attribute Details link on the TAS BETC Definition page.

This example illustrates the fields and controls on the TAS Attributes page.