Setting Up ACA Time Reporting Codes

The employer can use the Time Reporting Codes table to capture the Time Reporting Codes (TRCs) to be used to calculate the average service hours. Enter the following data in the table:

  • Workgroup

  • Effective Date

    and

  • Time Reporting Codes.

Page Name

Definition Name

Usage

ACA Time Reporting Codes Page

ACA_TL_TBL

Define the TRCs for workgroups within the employee population subject to the ACA.

Time and Labor Groups Page

TL_GROUP_D1

Define the criteria to select the members of the group.

Use the ACA Time Reporting Codes page (ACA_TL_TBL) to define the Time Reporting Codes (TRCs) that are used to calculate the average number of hours for ACA eligibility.

Navigation:

Set Up HCM > Common Definitions > Affordable Care Act > ACA TRC Table

This example illustrates the fields and controls on the ACA Time Recording Codes Page. You can find definitions for the fields and controls later on this page.

 ACA TRC table Page

Field or Control

Description

Workgroup

Specify a workgroup that the employee population uses which is subject to the ACA regulations.

You need to define TRCs for all applicable workgroups.

Effective Date

The effective date of the defined group of TRCs.

Time Reporting Code

Specify all of the TRCs for calculating ACA eligibility for employees belonging to the workgroup.

Use the Time and Labor Groups (TL_GROUP_D1) page to segregate your employee categories to which different measurement and stability periods are applied.

Note: Both static and dynamic groups have to be set up according to the need. This page description explains how to set up the dynamic groups.

Navigation:

Set Up HCM > Security > Time and Labor Security > Dynamic Group

This example illustrates the fields and controls on the Dynamic Group - Selection Criteria page.

 Dynamic Group Page

Field or Control

Description

Group ID

Specify a workgroup that the employee population uses which is subject to the ACA regulations.

You need to define TRCs for all applicable workgroups.

Taskgroup for Time Reporting

The effective date of the defined group of TRCs.

This allows the separation of employee populations using the following categories:

  • salaried employees and hourly employees

  • employees whose primary places of employment are in different states

  • collectively bargained employees

  • non-collectively bargained employees

  • each group of collectively bargained employees covered by a separate collective bargaining arrangement.