Understanding Group Security

Time and Labor provides two security features that protect sensitive time reporter data:

  • Group Creation Security.

    Prevents users who are associated with particular row-security permission lists from creating groups based on records and fields that contain personal time reporter data.

  • Group Security.

    Defines which row-security permission lists have access to the time reporters in each group. If you choose to use group security rather than HCM data permission security for a particular permission list, everyone who uses Time and Labor must belong to a group.

Task Group Borrowing

When you create a static or dynamic group, you can choose a task group for group members. The system uses the selected task group when time is reported for group members on the Mass Time Reporting page. The task group assigned to the group takes precedence over a task group assigned directly to a time reporter on the Maintain Time Reporter Data page.

Time and Labor Functions That Use Groups

These online functions use groups:

  • Mass time reporting.

  • Group schedule assignment.

  • Approve payable time (this uses the Manager Search filter feature which includes Group ID).

  • Manage exceptions (this uses the Manager Search filter feature which includes Group ID).

  • View TR Status page (uses Group ID).

  • Manager Search filter used on Manager Self-Service pages.

These batch processes use groups:

  • Time administration.

  • Batch approval.

When generating a TimeCard report or Scheduled Hours report, you can select the groups to include.

Note: A basic knowledge of SQL is helpful when defining groups.