Understanding Course Sharing

By default, a course cannot be used by more than one requirement group. However, by using a course share set, courses can be shared by more than one requirement group. A course share set is a tag that defines a set of requirement groups that can share courses.

Use course share sets after you define the requirement groups, requirements, and course lists. The course share set is used only at the academic requirement group level. A requirement group can reference a maximum of 30 share sets. However, a course can only be shared between six requirement groups that use share sets. Finally, the advising process can evaluate no more than 200 course share sets per report.

Course share sets are only necessary if the requirements capture course statistics through a requirement line whose credit include mode is All Stats. If the requirement only verifies course information (where the credit include mode is Verify), then all of the courses are verified, whether or not the system has used them in the audit. Therefore, it is not necessary to include course share sets with requirement groups that are only verifying courses.

By limiting the number of requirement groups within a share set, you can reduce processing time.

If you can attach all of the courses (that you want to share) within the same requirement group, use partition sharing. Partition sharing within a requirement group can be more efficient for the advisement report process than the use of course share sets.