Determining Releasable Information

This section provides an overview of how to determine releasable information and discusses how to determine releasable biographical data.

You can determine releasable information about an individual two ways:

  • You can click the FERPA (privacy shade) button on a page about an individual to display the Releasable FERPA Directory Information page.

  • You can navigate directly to the FERPA Display pages from the Inquiry menu to review all releasable information about an individual.

Note: Field names appear on the Releasable FERPA Directory Information page and on any of the Review FERPA Display pages only if that type of data is releasable. If a field is releasable but no data exists for it, the field name appears but with no field value. For example, if the individual's birth location is releasable but data for it is not in the system, the field name Birth Location appears on the page, but the field value box beside it is empty.

Page Name

Definition Name

Navigation

Usage

Releasable FERPA Directory Information

FERPA_DISPLAY1_SP

Click the FERPA (privacy shade) button from most pages for the individual.

Determine releasable data for an individual, including gender, marital status, and photo.

Releasable Names

FERPA_DSP_NAME_SEC

Click the Releasable Name link, when available, on the Releasable FERPA Directory Information page.

Determine the releasable names for an individual.

Releasable Addresses

FERPA_DSP_ADDR_SEC

Click the Releasable Address link, when available, on the Releasable FERPA Directory Information page.

Determine the releasable addresses for an individual.

Releasable Phone Numbers

FERPA_DSP_PHON_SEC

Click the Releasable Phone link, when available, on the Releasable FERPA Directory page.

Determine the releasable phone numbers for an individual.

Releasable Email Addresses

FERPA_DSP_EMAIL_SP

Click the Releasable Email link, when available, on the Releasable FERPA Directory Information page.

Determine the releasable phone numbers for an individual.

Releasable Activity Information

FERPA_DSP_ACT_SEC

Click the Releasable Activities link, when available, on the Releasable FERPA Directory Information page.

Determine the releasable extracurricular activity information for an individual.

FERPA Bio Demo

FERPA_DISPLAY1

  • Campus Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > Bio Demo

  • Contributor Relations > Constituent Information > People > FERPA Display > Bio Demo

Determine releasable biographical data about an individual, including gender, marital status, and names.

FERPA Addresses

FERPA_DISPLAY2

  • Campus Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > FERPA Addresses

  • Contributor Relations > Constituent Information > People > FERPA Display > FERPA Addresses

Determine releasable address data for an individual.

FERPA Phones

FERPA_DISP_PHONES

  • Campus Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > FERPA Phones

  • Contributor Relations > Constituent Information > People > FERPA Display > FERPA Phones

Determine releasable phone data for an individual.

FERPA Email Address

FERPA_DISP_EMAIL

  • Campus Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > FERPA Email Addrs

  • Contributor Relations > Constituent Information > People > FERPA Display > FERPA Email Addrs

Determine releasable email data for an individual.

FERPA Activities

FERPA_DISP_ACTVTS

  • Campus Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > FERPA Activities

  • Contributor Relations > Constituent Information > People > FERPA Display > FERPA Activities

Determine releasable extracurricular activity data for an individual.

FERPA Photo

FERPA_DISP_PHOTO

  • Campus. Community > Personal Information > Biographical > Person FERPA > Review FERPA Display > FERPA Photo

  • Contributor Relations > Constituent Information > People > FERPA Display > FERPA Photo

Determine if a photo of the individual is releasable.

Access the Releasable FERPA Directory Information page (click the FERPA (privacy shade) button from most pages for the individual).

Information displayed on this page is entered on the FERPA page or FERPA Quick Entry page. The Person of Interest or other designation is identified when the individual's record is first created in the database.

Note: When releasable data for the individual exists, the appropriate links (Releasable Name, Releasable Address, Releasable Phone, and so on) are available. If none of the data in a data type is releasable, the link for that data type does not appear.

Field or Control

Description

Releasable Name

Click this link to access the Releasable Name page, where you can view releasable names for this individual.

Releasable Address

Click this link to access the Releasable Addresses page, where you can view releasable addresses for this individual.

Releasable Phone

Click this link to access the Releasable Phone Numbers page, where you can view releasable phone numbers for this individual.

Releasable Email

Click this link to access the Releasable Email Addresses page, where you can view releasable email addresses for this individual.

Releasable Activities

Click this link to access the Releasable Activity Information page, where you can view releasable extracurricular activity information for this individual.