Entering Comments

This section lists common elements and discusses how to:

  • Enter comments about an individual.

  • Enter comments about an organization.

  • Review or change variable data.

Field or Control

Description

Administrative Function

The code for the administrative area with which this comment is associated.

3C Group

The group of comment types to which a user has security access.

Variable Data

Click to access the Variable Data page, where you can view or enter the variable data (for the individual or organization) that is associated with the administrative function.

If you transfer to this page directly from a functional area, the variable data transfers from there. If no variable data is required or allowed for the administrative function, the Variable Data button is unavailable and no data transfers from the functional area.

Communications icon (communications)

Click to transfer to the Person Communication page or the Organization Communication page, where you can add a new communication for the individual or organization.

Checklists icon (checklists)

Click to transfer to the Checklists Management 1 page or the Organization Checklist Management 1 page, where you can add a new checklist for the individual or organization.

Comments icon (comments)

Click to transfer to the Personal Comment Entry page or the Organizational Comments page, where you can enter a new comment for the individual or organization.

Page Name

Definition Name

Navigation

Usage

Person Comment Entry

CMNT_ENTRY1

Campus Community > Comments > Comments - Person > Person Comment Entry

Enter comments about an individual.

Organization Comment Entry

ORG_CMNT_ENTRY1

Campus Community > Comments > Comments - Organization > Organization Comment Entry

Enter comments about an organization.

Variable Data

VAR_XXXX_SEC (where XXXX is the administrative code)

Click the Variable Data button on the Person Comment Entry page or on the Organization Comment Entry page.

Review or change variable data for an individual or organization.

Access the Person Comment Entry page (Campus Community > Comments > Comments - Person > Person Comment Entry).

Field or Control

Description

Administrative Function

The code for the administrative area with which this comment is associated.

Academic Institution

The academic institution with which this comment is associated.

Comment Category

The business need with which this comment is associated.

Variable Data

Click to access the Variable Data page, where you can view or enter the variable data associated with the specified administrative function.

If you transferred to this page directly from a functional area, the variable data transferred from there.

If no variable data is required or allowed for the administrative function, the Variable Data button is unavailable and no data was transferred from the functional area.

Comment Data

Field or Control

Description

Comment ID

The system displays the ID of the person entering the comment. If someone else is responsible for this comment, you can override the default ID and type the responsible person's ID.

Department

The department responsible for the comment.

Comment Date

The date when the comment is entered. The default date is the system's current date. You can override this date.

Comments

The system displays the default comment, if any, from the Comment Categories page. If the default comment is set to Allow Changes, this field is editable.

Append Comments

If the default comment is set to Append, this field is available. When the page is saved, comments entered in this field are appended to the end of the default comments.

Access the Organization Comment Entry page (Campus Community > Comments > Comments - Organization > Organization Comment Entry).

Field or Control

Description

Administrative Function

The administrative area with which this comment is most closely associated.

Academic Institution

The academic institution with which this comment is most closely associated.

Comment Category

The business need with which this comment is associated.

Variable Data

Click to access the Variable Data page, where you can view or enter the variable data associated with the specified administrative function.

If you transferred to this page directly from a functional area, the variable data transferred from there.

If no variable data is required or allowed for the administrative function, the Variable Data button is unavailable and no data was transferred from the functional area.

Comment Data

Field or Control

Description

Comment ID

The system displays the ID of the person entering the comment. If someone else is responsible for the comment, you can override the ID and enter the responsible person's ID.

Department

The department responsible for the comment.

Comment Date

The date when the comment is entered. The default date is the system's current date. You can override this date.

Comments

The system displays the default comment, if any, from the Comment Categories page. If the default comment is set to Allow Changes, this field is editable.

Append Comments

If the default comment is set to Append, this field is available. When the page is saved, comments entered in this field are appended to the end of the default comments.

Access the Variable Data page (click the Variable Data button on the Person Comment Entry page or on the Organization Comment Entry page).

Different fields and data appear on this page, based on the administrative function selected in the individual Person Comment Entry page or on the Organization Comment Entry page.