Setting Up F and M Visas Processing

To set up F and M visas processing, use the following components: SEVIS School Code Table (SEV_SCHL_CD_TBL), Dept of State Post Code Table (SEV_DOS_TBL), Port of Entry Table (SEV_POE_TBL), Fee Code Table (SEV_FEE_TBL), I-20 Template (SEV_I20_TMPLT), and Visa/Level of Education Map (SEV_LVL_VSA_TBL).

This section discusses how to do the following for student F and M visas:

  • Set up SEVIS school codes.

  • Define the institution for a school code.

  • Set up SEVIS school code security.

  • Set up U.S. Department of State postal codes.

  • Set up port of entry data.

  • Map SEVIS visa types to levels of education.

  • Set up SEVIS fee codes.

  • Create an I-20 form template.

Page Name

Definition Name

Navigation

Usage

School Code Table

SEV_SCHL_CD_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > School Code Table

Set up school and designated school officials information for F and M student visas.

School Code Institution Table

SEV_SCHL_CD2_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > School Code Table > School Code Institution Table

Set up academic institution and academic career information for F and M student visas.

SEVIS School Code Security

SEV_SCHLCD_SCTY

Set Up SACR > Security > Secure Student Administration > User ID > SEVIS > School Code Security

Set F and M visas school code security access for a user.

Dept of State Post Code Table

SEV_DOS_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Dept of State Post Code Table

Reference the Department of State post code information for F and M student visas.

Port of Entry Table

SEV_POE_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Port of Entry Table

Reference the DHS port of entry information for F and M student visas.

Visa/Level of Education Map

SEV_LVL_VISA_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Visa/Level of Education Map

Determine the levels of education that are available for F and M classification students on the I-20 form. For example, the Flight Training level is only valid for M-1 students.

Fee Code Table

SEV_FEE_TBL

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Fee Code Table

Set up the fee code information to use with the I-20 template for student F and M visas.

I-20 Template

SEV_I20_TEMPLATE

Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > I-20 Template

Set up default information to include in I-20 forms for student F and M visas.

Access the School Code Table page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > School Code Table).

School Information

Enter information here to match the information that you record in the DHS SEVIS RTI for your school certification. The data that you enter is for internal purposes and appears in display-only mode on the I-20 form pages.

Field or Control

Description

School Code Description

Enter the description for the school code entered.

Address 1, City, State

Enter the address for the school code entered.

School Official (name)

Enter the contact school official.

Title

Enter the title of the person named as school official.

Approval Date

Enter the date on which the institution's certification was granted.

PDSO/DSO

Field or Control

Description

ID

Enter the ID number of the primary designated school official (PDSO) or the DSO named.

The available values include only IDs for the DSO or PDSO SEVIS user IDs that exist in the External System ID table.

Note: Each designated school official's SEVIS user ID information must be set up in the External System ID table to populate the ID fields here. When setting up the SEVIS user ID information in the External System ID table, use DSO/PDSO SEVIS User ID as the external system type. You typically identify the primary and other DSOs when completing the I-17 certification process. Obtain the primary DSO and other DSO SEVIS user ID information from the DHS.

See Entering External System IDs.

Field or Control

Description

Title

Enter the title of the primary designated school official or the designated officer named.

Primary DSO (primary designated school official)

Select to indicate that this is the primary designated school official.

You must select one person as the primary DSO or you cannot save the information on this page.

Access the School Code Institution Table page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > School Code Table > School Code Institution Table).

Warning! You must enter all institutions and careers affiliated with each school code. If you do not enter all of the institutions and careers affiliated with each school code, academic information is not reported to SEVIS.

Academic Institution

Field or Control

Description

Academic Institution

Select each institution that is affiliated with the school code.

Academic Career

Field or Control

Description

Career

Select each career that is affiliated with the institution and school code.

Access the School Code Security page (Set Up SACR > Security > Secure Student Administration > User ID > SEVIS > School Code Security).

The SEVIS school code secures many of the F and M visa pages in PeopleSoft's SEVIS component.

Field or Control

Description

SEVIS School Code

Select the SEVIS school codes to which this user should have access.

Access Code

The access code is set to Read/Write. You cannot change this.

All Access

Click to assign this ID access to all SEVIS school codes.

Access the Dept of State Post Code Table page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Dept of State Post Code Table).

Note: The DHS defines the Dept of State (DoS) postal code values in the lookup tables section of Application Program Interface (API). The DHS may update the DoS post codes from time to time. You must update or delete codes and descriptions to keep your system current with SEVIS.

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API).

Field or Control

Description

DoS Post Code (Department of State postal code)

Enter the country code established by the U.S. Department of State for a particular country.

Description

Enter the full name of the country.

Access the Port of Entry Table page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Port of Entry Table).

Note: The DHS defines the port of entry values in the lookup tables section of Application Program Interface (API). The DHS may update the port of entry codes from time to time. You must update or delete codes and descriptions to keep your system current with SEVIS.

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API) .

Field or Control

Description

Port of Entry

Enter the port of entry code for a particular port of entry into the United States.

Description

Enter the full name of the U.S. port of entry.

Access the Visa/Level of Education Map page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Visa/Level of Education Map).

This example illustrates the fields and controls on the Visa/Level of Education Map page. You can find definitions for the fields and controls later on this page.

 Visa/Level of Education Map page

The mapping that you set up on this page affects the values available in the Level of Education field on the I-20 form.

Warning! Do not change or delete the level of education mapping. Doing so affects the I-20 processing.

Field or Control

Description

SEVIS Visa Type

Select the appropriate SEVIS visa type based on the DHS lookup tables.

Level of Education

Select the values that are allowed for the indicated classification.

Access the Fee Code Table page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > Fee Code Table).

This example illustrates the fields and controls on the Fee Code Table page. You can find definitions for the fields and controls later on this page.

 Fee Code Table page

Data on this page is used on the F and M visas I-20 Template page and serves as default values for populating the I-20 Form page.

Note: To take full advantage of I-20 default value functionality, you might consider how fees and length of study vary by program and set different defaults for different programs.

Field or Control

Description

SEVIS Fee Code

Enter the fee code for the program.

Description

Enter the full name of the fee code.

Tuition and fees, Living expenses, Expenses of dependents, and Other expenses

Enter amounts for each of these expenses.

Comments

Add comments to describe the other expenses, if any.

Months in an academic term

Enter the number of months in an academic term associated with these expenses.

Length of study

Enter the number of months for the program associated with these expenses.

Access the I-20 Template page (Set Up SACR > Product Related > Campus Community > SEVIS > F/M Visa > I-20 Template).

This example illustrates the fields and controls on the I-20 Template page (1 of 2). You can find definitions for the fields and controls later on this page.

 I-20 (Certificate of Eligibility for Non-immigrant Student Status) Template page (1 of 2)

This example illustrates the fields and controls on the I-20 Template page (2 of 2). You can find definitions for the fields and controls later on this page.

 I-20 (Certificate of Eligibility for Non-immigrant Student Status) Template page (2 of 2)

The I-20 template enables you to define general defaults and to specify exceptions for career and academic programs and plan levels. Values on the template serve as defaults for the School Estimates and the Designated School Official sections of the I-20 form.

The fee code values come from the Fee Code Table page. You must enter the appropriate values for the Level of Education and School Official fields.