Storing CHESSN Data
PeopleSoft provides the CHESSN Data component (SCC_CHESSN_AUS) through which you can record and store important CHESSN information for individual students. The component can be used preliminarily to store data for each student that you send to HEIMS for the CHESSN allocation process. Once HEIMS allocates provisional CHESSNs, you can record each student's CHESSN number with a Provisional status. Later, when students enroll, you send HEIMS the student's records in a Load-Liability (LL) file. Upon receiving the LL file, HEIMS updates the CHESSN status to Active for all reported students. You can then update the status in your system.
This section discusses how to:
Enter CHESSN data.
Enter CHESSN Year 12 data.
Enter CHESSN previous HEP data.
Note: In addition to manually entering CHESSN data in the CHESSN Data component for students with newly assigned provisional or active CHESSNs, you can receive previously assigned CHESSN numbers for students by way of TAC (Tertiary Admissions Centre) loads. CHESSN values appear on the Personal Data page in the TAC suspense and TAC posting components.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
CHESSN |
SCC_CHESSN_AUS |
|
Record CHESSNs, SLE usage, and remaining FEE-HELP balance for a student. |
|
CHESSN Year 12 |
SCC_YR12_AUS |
|
Record Year 12 information for a student. |
|
CHESSN Previous HEP |
SCC_HEP_AUS |
|
Record previous HEP attendance information for a student. |
|
CLS and OS-HELP |
SCC_CLS_AUS |
|
Record entitlement information for CLS and OS_HELP. |
|
Population Update Process |
SCC_POP_UPD |
|
Update the CHESSN Data - Student Consent value. |
Access the CHESSN page ().
CHESSN Data
Field or Control |
Description |
|---|---|
Student Consent |
Enter a value regarding the student's consent for releasing his or her information to HEIMS for CHESSN allocation. Choices are: Consent Denied, Consent Received, and Consent not yet sought. |
HEIMS Entitlement Data
Field or Control |
Description |
|---|---|
Entitlement Request |
Select this check box if the data is the result of an HEIMS entitlement request. |
CHESSN |
Enter the student's assigned CHESSN. The system verifies the CHESSN number that you enter against the ISO 7064 Algorithm specified by the Department of Industry, Innovation, Science, Research and Tertiary Education (DIISRTE). |
CHESSN Status |
HEIMS assigns a status of Active, Provisional, or Suspended to each CHESSN. The CHESSN status is Provisional until a student is reported through the LL file as enrolled with their account settled, at which time HEIMS updates the status to Active. Enter the appropriate value in this field. |
Comments |
Enter any comments regarding this record. |
Ordinary Student Learning Entitlement, FEE-HELP Entitlement, HELP LOAN Entitlement, Commonwealth Scholarships, and OS-HELP Entitlement
Note: From January 1, 2020, the HELP LOAN Entitlement region is used instead of FEE-HELP Entitlement.
For each of the applicable entitlement types, enter the following information:
Field or Control |
Description |
|---|---|
Usage |
Enter the amount of this entitlement used by the student. For example, for SLE, enter the of EFTSL (equivalent full time student load) units used by the student. For FEE-HELP (Pre-2020) and HELP LOAN, enter the monetary amount used by the student. Express the amount in AUS currency or the default currency set for your institution. |
Balance |
Enter the amount of this entitlement unused by the student. |
Limit |
Enter the maximum amount of this entitlement allowed for the student. |
As At Date |
Enter the date when this entitlement data was received from HEIMS. Data is considered confirmed by HEIMS as accurate on the date when your institution receives it. |
Access the CHESSN Year 12 page ().
Field or Control |
Description |
|---|---|
Attended Year 12 |
Enter a value regarding the student's year 12. Choices are: Attended Year 12, Did Not Attend Year 12, and Unknown. If you select Attended Year 12, additional fields appear on the page. |
Year 12 Year |
Enter the academic year in which the student was enrolled as year 12. |
Effective Sequence |
If the student attended more than one year 12 organization in the same year, use a unique effective sequence to identify each instance. The system populates this field to 1 by default, and then increments the value each time a new row is added with the same year as an existing row. |
Year 12 Student Number |
Enter the student's identification number from their year 12 organization. |
State |
Enter the state in which the student attended year 12. |
Use Ext Org ID or School Name
Field or Control |
Description |
|---|---|
External Org ID |
If you have defined schools as organizations, you can select the school using the prompt in this field. |
School Name |
If you have not defined the school as an organization in your system, enter the school name. |
Access the CHESSN Previous HEP page ().
Field or Control |
Description |
|---|---|
Attended Previous HEP |
Enter a value regarding the student's previous HEP attendance. Choices are: Attended Previous HEP, Did Not Attend Previous HEP, and Unknown. If you select Attended Previous HEP, additional fields appear on the page. |
HEP Year |
Enter the most recent academic year in which the student was enrolled at the HEP. |
Effective Sequence |
If the student attended more than one HEP in the same year, use a unique effective sequence to identify each instance. The system populates this field to 1 by default, and then increments the value each time a new row is added with the same year as an existing row. |
HEP Student Number |
Enter the student's identification number from their HEP. |
HEP Code |
Enter the HEP code for the organization. The HEP Code value is the DIISRTE institution code used for Element 306. |
Access the CLS and OS-HELP page ().
Commonwealth Scholarships
Enter the usage, balance, and limit amounts for the each of the applicable scholarship categories.
Field or Control |
Description |
|---|---|
As At Data |
Enter the date when the scholarship data was received from HEIMS. Data is considered confirmed by HEIMS as accurate on the date when your institution receives it. |
Usage |
Enter the number of payments that have been issued to the student. |
Balance |
Enter the number of payments remaining for the student. |
Limit |
Enter the maximum number of payments to which the student is entitled. |
OS-HELP Entitlement
Enter the student's OS-HELP entitlement usage, balance, limit, and as at date.