Certifying Student Enrollment
This section discusses how to certify a student's enrollment for a reporting period.
|
Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Enrollment Certification |
SSR_VB_ENRL_CERT |
|
Review and certify student enrollment. |
Access the Enrollment Certification page ().
This example illustrates the fields and controls on the Enrollment Certification page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Status |
In Review: The page can be updated by the Create/Update Term process. Reported: The page is display only. Any updates that result from the Create/Update Term process create another page with an In Review status for the term. |
Term Enrollment Certification
Select the Class Certification tab.
Certify the eligible classes where the student has enrollment. Some fields in this group box inherit their values from the Enrollment Summary page. Select the certification of the class—Federal or State— if applicable. You may leave State Cert blank if there is no State-level Veterans Administration for the institution; in which case, the corresponding units do not reflect in the total State Certified Units. On save, the Review Date and Review By fields are updated and totals displayed.
Select the Class Detail tab:
View details about the student's class activity during the term. If a class is dropped, the Drop Date field is populated. If the attendance roster is being used, the Last Date Attended is calculated. You can override or manually enter the date.
Select the Unit Detail tab:
View details about residential, distance learning units, and remedial clock hours and units, if applicable. If the class is Remedial, and the indicator is set to Yes, then the Remedial Units field is populated. If applicable, enter the number of clock hours per week for the student in the Clock Hrs/Week field.
Calculating Certified Units
Review information about Federal Certified Units and State Certified Units. Based on information entered in the Class Certification fields, the system calculates the total of Federal-certified and State-certified units. It provides details of residential, distance learning and remedial units, and the total number of clock hours, if applicable, for Federal-certified classes.