Running the PSIS Extract Process

This section discusses how to:

  • Run the PSIS Institution process.

  • Run the PSIS Student process.

Page Name

Definition Name

Navigation

Usage

PSIS Institution Process

RUNCTL_CAN_ESIS_I

Records and Enrollment > Government Reporting Canada > Processes > PSIS Institution Process > PSIS Institution Process

Define run parameters for the Create Extract for PSIS Instit process (SRXTRESI) and the Create Flat file for PSIS Inst process (SRCRFESI).

PSIS Student Process

RUNCTL_CAN_ESIS_S

Records and Enrollment > Government Reporting Canada > Processes > PSIS Student Process > PSIS Student Process

Define run parameters for the Create Extract for PSIS Stdnt process (SRXTRESS) and the Create Flat file for PSIS Std process (SRCRFESS).

Access the PSIS Institution Process page (Records and Enrollment > Government Reporting Canada > Processes > PSIS Institution Process > PSIS Institution Process).

The PSIS Institution flat file process generates the following three flat files:

  • The PSIS ID (institution description) file lists all unique terms and sessions in the term group table.

  • The PSIS IP (institution program) file lists all the plans and programs mapped in the Canadian Program and Plan mapping tables.

  • The PSIS IC (institution course) file lists all the courses for which classes have been scheduled during the terms and sessions included in the term group table, for the selected reporting period.

Field or Control

Description

Academic Institution

Enter the institution for which you are running the process.

Report Period

Select the period for which you are running the process. This field prompts against the report period table.

File Path

To send the extract output to a file directory, enter a valid directory path that maps to a folder with appropriate read/write permission. If you cannot locate such a folder, consult your system administrator.

Note: The file path must have a "\" (backslash symbol) at the end of the path (for example, c:\temp\).

Click Run to run this request and select Create Extract for PSIS Instit. Click OK. After the extract process finishes, return to the Process Scheduler Request page and select Create Flat file for PSIS Inst. Click OK.

Access the PSIS Student Process page (Records and Enrollment > Government Reporting Canada > Processes > PSIS Student Process > PSIS Student Process).

Field or Control

Description

Academic Institution

Enter the institution for which you are running the process.

Report Period

Select the period for which you are running the process. This field prompts against the report period table.

File Path

To send the extract output to a file directory, enter a valid directory path that maps to a folder with appropriate read/write permission. If you cannot locate such a folder, consult your system administrator.

Note: The file path must have a "\" (slash symbol) at the end of the path (for example, c:\temp\).

Student Selection

To define the group of students that you want to process, select one of the following options:

Process All Students: Select to generate the extract and flat file for all students in the student list table.

Process Selected Students: Select this option in conjunction with using the Select check box on the Student List Table page. The reports extract process adds data for a new student or replaces reporting data for an existing student. The reporting information for the students who do not have the Select check box selected remains unchanged by the process.

Click Run to run this request and select Create Extract for PSIS Std. Click OK. After the extract process finishes, return to the Process Scheduler Request page and select Create Flat file for PSIS Stdnt. Click OK.