Setting Up Academic Careers and Academic Programs for Reporting

Complete the following setup tasks for academic careers and programs:

• Define primacy for academic careers on the Academic Career Table 2 page and for programs on the Academic Program page.

  Because reporting agencies require that you report a student at a given point in time under one academic career and one academic program, define primacy for all academic careers and programs. When the Consolidate Academic Statistics process (SRPCCONP) encounters a student who is active in multiple academic careers or academic programs for an academic statistics period, the process locates the student's primary academic career and program, based on the student's academic career and program that have the lowest primacy number at the academic institution. The process consolidates all of the student's academic career, program, level, load, and other academic statistic information into one record for reporting. For example, a student might be actively enrolled in a JD program and an MA program. These academic programs might be within different academic careers. At any point in time, the student might be enrolled part-time in the JD program and part-time in the MA program. By defining primacy, the Consolidate Academic Statistics process can calculate a student's level and load under one primary academic career and program, using all the level and load elements on a student's record. If the JD program has the lower primacy number at the academic institution, the student is reported full-time under the JD program. The process uses the institutional-level primacy rather than the student-level primacy so that the reports always coincide with your institution's financial aid processing.

• Indicate, on the Academic Career Table 2 page, whether an academic career qualifies as graduate level for reporting purposes.

• Indicate, on the Academic Program page, whether students in an academic program are eligible for financial aid.

  The Consolidate Academic Statistics process excludes from its process calculations the academic programs in which students are not eligible for financial aid.