Setting Up Electronic Transcript Processing

TS130/TS131 Setup

TS130_CONTROL

Set Up SACR > Common Definitions > TS130/TS131 Setup > TS130/TS131 Setup

Define codes and values that are reported in the TS130 and TS131 files.

TS130 Setup

TS130_CONTROL2

Set Up SACR > Common Definitions > TS130/TS131 Setup > TS130 Setup

Define reporting code formats and information about the email message the system generates, such as the subject line and the sender email address.

TS130 Contacts

TS130_CONTROL_COM

Set Up SACR > Common Definitions > TS130/TS131 Setup > TS130 Contacts

Specify the contact information for your organization that you want included in the outbound file.

Separator

Insert a character that separates values in the output file.

End of Line

Insert a character that ends a line in the output file. This value must be different from the separator value.

Sub-element Separator

Insert a character that the system uses to separate component data structure. This character must be different from the separator and end of line delineators.

Institution Code to Report

Choose the type of code that you report on the ISA segment (Interchange Control Header Data Element Summary) as the Interchange ID Qualifier for the Interchange Sender ID. The values are ACT Code, ATP Code, FICE Code, IPEDS Code, Mutually Defined, Stat Canada College Student, Stat Canada Postsecondary, and Stat Canada Uni Student Inst.

Sending Institution Code

Enter your institution's appropriate code, as determined by the value you select in the Institution Code to Report field.

Sending Status

Select Test Data while the institution is sending test files to trading partners. Select Production Data after testing is complete and TS130 outbound transactions are official.

Acknowledgement Request

Select to request the receiving institution to respond with a TS997 Functional Acknowledgement.

Received Institution Code (ISA)

Choose the type of code that you report on the ISA segment (Interchange Control Header Data Element Summary) as the Interchange ID Qualifier for the Interchange Receiver ID. Values are ACT Code, ATP Code, FICE Code, and IPEDS Code. These values are defined on the Organization Table page for each institution.

Send Institution Code (N1)

Choose the type of code that you report on the N1 segment (Name [Sending/Receiving Institution]) as the identification code qualifier. Values are ACT Code, ATP Code, College Board and ACT, FICE Code, IPEDS Code, Statistics Canada College, and Statistics Canada University.

Sending Institution Code (N1)

Enter the appropriate code for your institution, as determined by the value entered in the Send Institution Code field.

Receive Institution Code (N1)

Select the appropriate code that the institution reports as the recipient in the N1 segment. Values are ACT Code, ATP Code, FICE Code, and IPEDS Code. These values are defined on the Organization Table page for each institution.

Using TS130

Select if you process TS130 outbound transactions for this institution.

External Institution Code

Select the type of code that the institution reports for students' previously attended institutions that are reported for other institutions attended. Values are ACT Code, ATP Code, FICE Code, and IPEDS Code. These values are defined on the Organization Table page for each institution.

Course/Field of Study Code

Select the type of course or field of study code that the institution reports. Values are CIP Code and HEGIS Code. Course codes are defined on the Offerings page of the Course Catalog component and field of study codes are defined on the Academic Plan Taxonomy page.

Lowest Possible GPA

Enter the numeric value for the lowest possible GPA at this institution to be reported in the SUM (Academic Summary) segment.

Highest Possible GPA

Enter the numeric value for the highest possible GPA at this institution to be reported in the SUM (Academic Summary) segment.

Historic Enrol Grade Qualifier

Enter the academic grade qualifier code that you report with historical course enrollments. The codes are based on the American Medical Colleges Admissions Services (AMCAS) grade scale. Please refer to Appendix B of the American National Standards Institute Accredited Standards Committee (ANSI ASC) X12 Version 4.0 Implementation Guide dated April 1998.

TS130 E-Mail Subject

Enter a free form text that the system uses as the subject line in the email that delivers the TS130.

Email Address

Enter free form text that the system uses as the sender of the TS130 email.

File Name

Enter the file name that you want the system to use for each TS130 file when the system creates the file. The system inserts the control number before the file extension to identify unique files.

Default Path for Output File

Enter the default path to which the system writes the TS130 file at the time it is generated.

Contact Function Code

Select the function code, which identifies the major responsibilities of the person or office to which the system directs administrative communications about the TS130.

Name

Enter a free form name for the contact.

Communication Type

Select the type of communication that defines the communication number. You can add up to three communication types.

Communication Number

Enter a free form communication number, such as a telephone number.

ACAD_CAR: TS130 Course Level per Career

ACAD_DEGREE.DEGREE AND EXT_DEGREE.DEGREE

DEG01

DEGR_HONOR: TS130 Degree Honors

ACAD_DEGR_HONS.HONORS_CODE

DEG05

FOS_LEVEL: TS130 Field of Study Level

ACAD_PLAN_TBL.ACAD_PLAN_TYPE

FOS01

GRADE_BAS: EDI TS130/TS189 Grade Basis

STDNT_ENRL.GRADING_BASIS_ENRL

CRS05

MILESTONE: TS130 Student Milestone

STDNT_CAR_MLSTN.MILESTONE

ATV02

STDNT_AWRD: EDI TS130 Student Award

HONOR_AWARD_CS.AWARD_CODE

ATV02

TERM_CATEG: EDI TS130 Term Category

TERM_TBL.TERM_CATEGORY

SES02