Using Self-Service Personal Attributes Data

Self-service users can view and update the list of languages that they read, write, and speak.

Languages are set up in PeopleSoft Campus Solutions. No additional setup is required for self-service.

Self-services users can also set their notification preferences.

Note: Religious preference and decedent data personal attributes are not available from Campus Self Service. These are set up and maintained in PeopleSoft Campus Solutions only.

This section lists the pages used for self-service personal attributes.

Page Name

Definition Name

Navigation

Usage

Languages

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  • Click the Languages link on the Personal Data Summary page.

  • Self Service > Campus Personal Information > Languages

View or edit a list of the languages that you read, write, or speak and the proficiency with which you read, write, or speak them.

Language Detail

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  • Click the name of the language on the Languages page to access a view-only version of the Language Detail page.

  • Click the edit button on the Languages page to access an updatable version of the Language Detail page.

  • Click theADD A LANGUAGE button on the Languages page to access and enterable version of the Language Detail page.

When you access this page from the name of the language, view details of that language and your proficiency.

When you access this page using the edit button, view and modify details of that language and your proficiency.

When you access this page using the ADD A LANGUAGE button, add a language to your list of languages.

Notification Preferences

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  • Click the Notification Preferences link on the Personal Data Summary page.

  • Self Service > Campus Personal Information > Notification Preferences

View and edit notification preferences.

Ethnicity

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  • Self Service > Student Center > Demographic Data link > Ethnicity

  • Self Service > Faculty Center > View Personal Data Summary link > Demographic Data link > Ethnicity tab

  • Self Service > Campus Personal Information > Personal Data Summary link > Demographic Data link > Ethnicity tab

Students, staff, and faculty identify their ethnicity and enter details about their racial background.

Self Service Help

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Click the Explain link on the Ethnicity page.

Students, staff, and faculty review ethnicity definitions from the National Center for Education Statistics (NCES) website.

The appearance of this page changes, based on the settings defined on the Self Service Ethnicity Setup page. If the page is set up as display only, students and faculty are only able to see their ethnicity data on file in the system; they cannot add or update it through Campus Self Service.

Ethnicity questions are asked in two parts. First, self-service users may indicate whether they are or are not of Hispanic or Latino origin. Second, users may indicate their race. Users can click the Explain link to access the Self Service Help page that describes the way to answer the two questions, based on information from the NCES website: http://nces.ed.gov/statprog/2002/std1_5.asp

When a self-service user answers Question 1, the system inserts a value matching the Self Service Ethnicity Setup Answer Mapping for the respective answer into the Ethnicity records. When a self service user answers Question 2, the system inserts values matching the Self Service Ethnicity Setup Answer Mapping for the respective answers into the Ethnicity records. For example, if the user selects Asian and 'Asian' is the ethnic group mapped to that answer on the Self Service Ethnicity Setup Answer, a row for Asian is inserted into the ethnicity tables.

The Background Information grid only appears if you have set it up in the Additional Background Information section of the Self Service Ethnicity Setup page.

When collecting additional background information, the values that you selected in the Answer Mapping section of the Self Service Ethnicity Setup do not appear in the Background prompt. The values that do appear have been selected in the Ethnic Groups to Display on the Self Service Ethnicity Group page and match the self-service user's answers to the questions. For example, when the user selects 'Yes, I am Hispanic or Latino' and also selects the American Indian or Alaska Native check box, only those active, current ethnic groups selected in Ethnic Groups to Display on the Self Service Ethnicity Setup that map to Hispanic or American Indian EEO Ethnic Groups appear in the Background prompt.

If the user answers 'No, I am not Hispanic' and does not answer the second question, the Background prompt displays all non-Hispanic ethnic groups selected in Ethnic Groups to Display on the Self Service Ethnicity Setup page. If the user then selects a Background value that maps to one of the five answers to Question 2, the related check box is set when the Submit button is selected. Finally, users must click the The Information is correct as entered check box to confirm their selections and Submit their information. Even if users choose not to answer the questions, they are prompted to select The Information correct as entered to indicate that they have reviewed the survey questions.

The IPEDS Ethnicity survey questions are optional. If a self-service user does not wish to divulge the information, they may simply leave the questions unanswered and select the The Information is correct as entered check box then select Submit.

For information on IPEDS ethnicity, including data examples, see IPEDS Red Paper in My Oracle Support (ID 837237.1).