Common Elements Used in Asset Management

Account

ChartField that identifies the nature of a transaction for corporate accounts.

Accounting Date

Date for accounting entries for an activity.

Affiliate

ChartField used to map transactions between business units when using a single interunit account.

Alt Acct (alternate account)

ChartField that identifies the nature of a transaction for statutory accounts. This field appears only if you enable the Alternate Account option for your organization and for the general ledger business unit.

As of Date

The last date for which a report or process includes data.

Business Unit

An identification code that represents a high-level organization of business information. You can use a business unit to define regional or departmental units within a larger organization.

Category

ChartField value that represents the category for a project transaction in Project Costing. A category further defines a source type. For example, if you have a source type of labor, you might have categories for architect labor, carpenter labor, and plumber labor. This field is available only if you have Project Costing.

Chartfield 1 to Chartfield 3

ChartFields that you configure to meet your organization's requirements.

Class

ChartField that identifies a particular appropriation when you combine it with a Fund, Department, Program Code, and Budget Reference.

Group of customers in a trade, such as grocers or mass merchandisers.

Currency

Code that identifies the type of currency for an amount, such as USD or EUR.

Dept (department)

ChartField that indicates who is responsible for or affected by the transaction.

Description

Freeflow text up to 30 characters.

Document Sequence or Document Sequencing

Click to open a page where you can enter document sequencing information. This option is available only if you enable the document sequencing feature for the PeopleSoft General Ledger business unit.

Effective Date

Date on which a table row becomes effective; the date that an action begins. For example, if you want to close out a ledger on June 30, the effective date for the ledger closing would be July 1. This date also determines when you can view and change the information. Pages or panels and batch processes that use the information use the current row.

EmplID (employee ID)

Unique identification code for an individual associated with your organization.

Exchange Rate

Rate that is used for currency conversion.

Fund

ChartField that represents structural units for education and government accounting. Can also represent a divisional breakdown in your organization.

Journal

Created when you edit journal lines (accounting entries) online in PeopleSoft General Ledger or you run the Journal Generator process for subsystem, imported, or batch accounting entries.

Language or Language Code

The language in which you want the field labels and report headings of your reports to print. The field values appear as you enter them.

Language also refers to the language spoken by an employee, applicant, or non-employee.

Oper Unit (operating unit)

ChartField that is used to identify a location, such as a distribution warehouse or sales center.

Process Frequency

Designates the appropriate frequency in the Process Frequency group box:

Once executes the request the next time the batch process runs. After the batch process runs, the process frequency is automatically set to Don't Run.

Always executes the request every time the batch process runs.

Don't Run ignores the request when the batch process runs.

Process Monitor

This link takes you to the Process List page, where you can view the status of submitted process requests.

Product

ChartField that captures additional information that is useful for profitability and cash flow analysis by product sold or manufactured.

Program

ChartField that identifies groups of related activities, cost centers, revenue centers, responsibility centers, and academic programs. Tracks revenue and expenditures for programs.

Project

ChartField that captures information for project or grants accounting.

Report ID

The report identifier.

Report Manager

This link takes you to the Report List page, where you can view report content, check the status of a report, and see content detail messages (which show you a description of the report and the distribution list).

Request ID

A request identification that represents a set of selection criteria for a report or process.

Run

This button takes you to the Process Scheduler request page, where you can specify the location where a process or job runs and the process output format.

Run Control ID

A request identification that represents a set of selection criteria for a report or process.

SetID

An identification code that represents a set of control table information or TableSets. A TableSet is a group of tables (records) necessary to define your company's structure and processing options.

Short Description

Freeflow text up to 15 characters.

Source Type

ChartField value that represents the source type for a project transaction in Project Costing. A source type identifies the purpose of the transaction, for example labor. This field is available only if you have Project Costing.

Statistics Code

ChartField that identifies nonmonetary statistical amounts.

Status

Indicates if a row in a table is active or inactive. You cannot display inactive rows or pages or use them for running batch processes. Use inactive rather than delete data you no longer use in order to maintain an audit trail.

User ID

The system identifier for the individual who generates a transaction.