Viewing Voucher Error Information

PeopleSoft Payables logs errors for any vouchers in recycle status, regardless of whether you entered the voucher online or built it through the Voucher Build process, and lists them on the Error Summary page in the voucher component. To find vouchers with errors, enter Recycle in the Entry Status field on the add search page. You can also use the Voucher Maintenance (VCHR_CORRECTION) component to review and correct voucher errors and the Voucher Mass Maintenance (VCHR_MASS_MAINT) component to correct batches of vouchers that share the same error. These components are designed expressly for voucher error review or modification.

This section discusses how to view voucher errors using the Voucher component.

Use the Voucher - Error Summary page (VCHR_ERRORSMMRY_PG) to view any Voucher Build processing errors, matching errors, duplicate invoices, and out-of-balance and combination edit errors on the voucher.

Navigation:

Accounts Payable > Vouchers > Add/Update > Regular Entry > Error Summary

This example illustrates the fields and controls on the Voucher - Error Summary page. You can find definitions for the fields and controls later on this page.

 Voucher - Error Summary page

Note: Five different scroll areas can appear on this page: Header Errors, Miscellaneous Charge Errors, Invoice Line Errors, Distribution Line Errors, and Scheduled Payment Errors. Only scroll areas that contain errors appear.

Field or Control

Description

Field Name

Displays the field where the error occurred.

Message

Displays an explanation of the error.

Viewing Voucher Errors from the Invoice Information Page and Payments Page

You can also view voucher errors directly from the Invoice Information page and the Payments page.

This example illustrates the fields and controls on the Invoice Lines group box on the Invoice Information page, showing the Go to Review Errors icon. You can find definitions for the fields and controls later on this page.

 Invoice Lines group box on the Invoice Information page, showing the Go to Review Errors icon

Field or Control

Description

Review Errors

Click the Go to Review Errors icon to view a description of a voucher error:

  • For voucher header errors, this icon appears next to the Voucher ID field on the Invoice Information page header, and takes you to the Header Errors for Business Unit x, Voucher y page, where you can view a description of the voucher header error.

  • For miscellaneous charge errors, this icon appears next to the Misc Charge Amount field, and takes you to the Miscellaneous Charges Errors for Business Unit x, Voucher y page, where you can view a description of the miscellaneous charge errors.

  • For voucher line errors, this icon appears in the Invoice Lines group box, and takes you to the Errors for Voucher Line x page, where you can view a description of the voucher line errors.

  • For errors on the voucher distribution lines, this icon appears in the Distribution Lines grid, and takes you to the Errors for Distribution Line x in Voucher Line y page, where you can view a description of the errors.

  • For scheduled payment errors, this icon appears on the Voucher - Payments page, and takes you to the Errors for Scheduled Payment x page, where you can view a description of the scheduled payment errors.