Prerequisites

To use the Commitment Control feature in PeopleSoft Payables, you follow the usual Commitment Control setup procedure, including the following PeopleSoft Payables-specific steps:

  1. Enable the Commitment Control feature for Payables on the Installation Options - Installed Products page.

    Note: If you set the Installation option for the Default Budget Date field to Prior Document Budget Date, the system assigns the budget date on the purchase order to the purchase order voucher. If you set the Default Budget Date field to Document Accounting Date, the system assigns the accounting date to the purchase order voucher.

  2. Specify the default values for Payables source transactions in the Source Transactions component (KK_SOURCE_TRAN1) on the Definition page, the Selection Criteria page, the Referenced Record Keys page, and the Options page.

    There are seven Commitment Control source transaction types that PeopleSoft Payables uses: vouchers (AP_VOUCHER), nonprorated amounts (AP_VCHR_NP), earned discount (AP_ACCTDSE), earned discount - PO closed (AP_ACTDSEC), voucher accounting lines (AP_ACCT_LN), Voucher Accrual Encumbrance (AP_ACENC) and Voucher Accrual Expense (AP_ACEXP).

    Note: You rarely need to change the default definitions for these source transaction types; only programmers with extensive experience working with PeopleSoft application code should make such changes.

    Note: If you require that the earned discount amount be applied to the encumbrance when you perform budget-checking, no further setup is required for the AP_ACCTDSE or AP_ACTDSEC source transaction types.

    If you require that the earned discount amount not be applied to the encumbrance when you perform budget-checking, for the AP_ACCTDSE or the AP_ACTDSEC source transaction type, delete the three source transaction fields referencing the purchase order on the Source Transactions - Referenced Record Keys page. This removes the link to the purchase order and prevents the discount amount from being added to the encumbrance.

    See PeopleSoft Payables Transactions Subject to Budget Checking.

  3. If you use balanced entries for budget checking, set up an offset account for each Payables source transaction type for each control budget definition that you set up on in the Budget Definitions component (KK_BUDG5).