Generating Overdue Charge Invoices
This topic discusses how to enter overdue charges process parameters and run the Overdue Charge Print report.
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Page Name |
Definition Name |
Usage |
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OVRDUE_REQUEST |
Enter the parameters for the Overdue Charges process (AR_OVRDUE) or the multiprocess job (AROVERDUE). |
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RUN_AROVRDUE2 |
Run an Overdue Charge Print report (ARX35000) that merges data from the temporary overdue charge records with a predefined layout and generates overdue charge invoices. |
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CUSTOMER_OC_CHGS |
View summary and detail information for all overdue charge invoices. |
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CUSTOMER_OC_CHGS |
View summary and detail information for overdue charge invoices that the Overdue Charges process created the last time it ran. |
Use the following processes to generate overdue charge invoices:
The Overdue Charges Application Engine process (AR_OVRDUE) extracts customer and item data and populates temporary overdue charge records.
The process reviews customers' open items and identifies those that are eligible for overdue charges. The system calculates the overdue charge for the number of days that are eligible for charging. If an item has a previous overdue charge, the system compares the value in the Days Between Charges field on the Overdue Charging Setup 1 page () to the number of days between the date of the current overdue charge run and the date of the previous overdue charge. If an item has no previous charges, the system uses the Grace Days entered on the Setup 1 page in combination with the basis date to determine whether the item is overdue. If an item has exceeded its grace due days, the system uses the total days past due to calculate the charges. These calculations are based on the amount, interest rate, fixed amount, and date basis that you specified when defining overdue charge IDs. The process extracts the customer and item data and populates temporary overdue charge records.
The Overdue Charge Print report (ARX35000) generates the overdue charge invoices by merging the data from the temporary overdue charge records with a predefined layout.
Note: You can also run the Overdue Charges multiprocess job (AROVRDUE), which runs the Overdue Charges Application Engine process (AR_OVRDUE) and then runs the Overdue Charge Print process.
You run both the Overdue Charges Application Engine process (AR_OVRDUE) and the Overdue Charges multiprocess job (AROVRDUE) from the same Process Scheduler Request page. If you run the AR_OVRDUE process, you can review the results online after the process is done and then print the report separately.
Note: Each time you run a process, it generates a unique run control ID. The run control ID for the Overdue Charges process (AR_OVRDUE) is applied to all the invoices generated by the process. When the process completes, the system sets the number to zero, which enables you to run the Overdue Charges process concurrently with other PeopleSoft Application Engine processes that are using different run control IDs.
After the processes complete, review the overdue charge groups using the pending item components, if needed, and run the Receivables Update process (ARUPDATE) to post the items.
Use the Overdue Charges run control page (OVRDUE_REQUEST) to enter the parameters for the Overdue Charges process (AR_OVRDUE) or the multiprocess job (AROVERDUE).
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Enter the parameters for the overdue charge invoices that you want to create. The more parameters you define, the more limited the scope of the overdue charges.
Field or Control |
Description |
|---|---|
As of Date and Use System Date |
Enter the date that determines the last date that the overdue charge invoice includes data. The current date is the default. When you select the Use System Date check box, you cannot change the As of Date, and processing always uses the system date for the as of date. |
SetID |
Enter only a SetID to create an overdue charge invoice for each correspondence customer in every business unit that references the SetID. |
Business Unit |
Enter only a business unit to create an invoice for each customer in the business unit. Indicate a specific business unit. Note: If you select a single business unit, the system generates an overdue charge invoice for that customer even if the customer is on hold. |
Overdue Charge Group |
Enter an overdue charge group to extract data only for a specific overdue charge group. If you use overdue charge groups, leave this field blank to extract data for all overdue charge groups. Assign customers to an overdue charge group on the Correspondence Options page. |
Group Unit |
Enter the business unit that determines the business unit that the system uses to create the group and the pending items. |
Prime Rate |
Enter the prime rate value used to calculate the interest charge. This value is required if you selected prime rate as the basis for the interest charge for the overdue charge ID. |
This table lists the results of combining different parameters. It assumes that a parameter in the left column is combined with one or more parameters to the right.
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Parameter |
SetID |
Business Unit |
Customer ID |
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Business Unit |
One invoice for each correspondence customer in the business unit. |
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Customer ID |
A single invoice for the customer. If the customer is part of a correspondence customer group, the process addresses the invoice to the correspondence customer but includes only items for the specified customer. |
A single invoice, for the customer, containing only items in the business unit. If the customer is part of a correspondence customer group, the process addresses the invoice to the correspondence customer, but includes only items for the specified customer. |
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Correspondence Customer |
A single invoice, for the correspondence customer, containing items for all customers in the correspondence group. |
A single invoice, for the correspondence customer, containing items in the business unit for all customers in the correspondence group. |
A single invoice addressed to the correspondence customer, containing only items for the specified customer. |
Use the Overdue Charge Print page (RUN_AROVRDUE2) to run the Overdue Charge Print report (ARX35000) that merges data from the temporary overdue charge records with a predefined layout and generates overdue charge invoices.
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Field or Control |
Description |
|---|---|
Overdue Charge Number |
Displays the most recent number for the Overdue Charges process run control ID for which you have not printed the report. Select a different run control ID to print a different request. |
Note: If a process retrieves data for 37 invoices, it assigns each invoice the same run control ID assigned to the Overdue Charges process. Using the run control ID in the report parameters enables you to generate overdue charge invoices using one report. Therefore, if you have 37 invoices, you do not have to run the Overdue Charge Print report 37 times.
Use the Review Overdue Charges page (CUSTOMER_OC_CHGS) to view summary and detail information for all overdue charge invoices.
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Use the Review Last Overdue Charges page (CUSTOMER_OC_CHGS) to view summary and detail information for overdue charge invoices that the Overdue Charges process created the last time it ran.
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