Understanding Time Report Processing

PeopleSoft Expenses provides a time reporting system to track project and personal time for employees. Time reports replace written time sheets, punch cards, and spreadsheets that require manual monitoring or organizational budgets.

From the Travel and Expense Center, you can select to create, modify, view, delete, and print time reports. As you go through the preparation process, you can change general information and charge hours to projects or activities. If you have installed PeopleSoft Program Management and enabled the Estimated Time to Complete functionality, employees can view and modify their remaining work estimates. You can save time reports for further work or submit them for approval.

You can submit time reports weekly, biweekly, or semimonthly. You define the submission frequency at the general ledger business unit level and approvals at the SetID level. If your organization requires monthly billing, employees can submit their time reports at the end of the month and submit a time report adjustment with their hours for the remainder of their workweek.

When project or activity status is set to Inactive, hours or adjustments may not be booked to them. Inactive projects or activities are not available for selection on a time report or for a time report adjustment. If a project or activity status is set to Closed, you may enter hours on a time report or a time report adjustment if the project control action is set to Warning in PeopleSoft Project Costing. However, you may not enter hours on a time report or time report adjustment for a closed project when the project control action is set to Reject.

PeopleSoft Expenses does not allow you to enter negative hours or more than 24 hours per day on a time report or time report adjustment. Also, you cannot enter hours on time reports or time report adjustments for days prior to the employee's hire date.