Assigning Projects and Activities to a Contract Line
This section provides an overview of assigning projects and activities to a contract line and discusses how to assign projects and activities to a contract line.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
CA_DETAIL_PROJ |
Review existing projects and activities, add new links to projects and activities for a contract line, and associate rate sets or rate plans to a contract line. |
Typically, government contracts have one project in a contract or many projects in one contract, but the project does not span multiple contracts. To track direct costs for a project and to calculate indirect costs and fees, PeopleSoft Contracts partners with PeopleSoft Project Costing. As transactions are accumulated against a project and its activities, the system prices and stores the transaction data in Project Transaction tables in PeopleSoft Project Costing, where it can be used to generate invoices and recognize revenue for rate-based contract lines.
You set up the processing rules for your government contract transactions in PeopleSoft Contracts. The contract-related transactions are tracked and stored in PeopleSoft Project Costing. To determine which transactions apply to which contract lines and how these transactions should be priced, the system uses the data specified on the Related Projects page. To define the relationship between rate-based contract lines and the associated projects and activities, you select a rate-based product onto a contract line, associate that contract line with a PeopleSoft Project Costing business unit and rate set or rate plan, and then link projects and activities to that contract line. From the Related Projects page, you can create new projects and activities or link to existing ones. After you define the relationship between the contract line and its projects and activities, the system also uses this relationship to determine which transactions should be considered for limit and withholding processing.
Note: Progress payment processing has its own mapping between the contract lines associated with progress payment amounts and the related projects and activities. It does not use the setup on the Related Projects page for processing.
Use the Related Projects page (CA_DETAIL_PROJ) to review existing projects and activities, add new links to projects and activities for a contract line, and associate rate sets or rate plans to a contract line.
Navigation:
Click the Contract Terms link on the Detail tab of the Contract - Lines page, and then select the Related Projects tab.
This example illustrates the fields and controls on the Related Projects Page. You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
PC Business Unit (PeopleSoft Project Costing business unit) |
Select the PeopleSoft Project Costing business unit used to filter the list of projects and rate templates that you can associate with this contract. You can associate each contract line with only one PeopleSoft Project Costing business unit. |
Transaction Limits |
Click to access the Transaction Limits page. Transaction level limits are assigned to a contract line. Transaction level limits consist of a transaction identifier, a description, limit amount, and use sequence. Transaction level limits are used to specify limits for a set of project transactions, defined by a grouping of valid project ChartFields. |
Review Limits |
Click to access the Review Limits page. This page enables you to search for and review limits that have been exceeded, all limits remaining, or all limits. |
Billing Limit |
Displays the billing limit entered on the Billing Allocation page for rate based contract lines. This field is available for Standard, Government and Federal Reimbursable contracts. Internal contracts are not subject to limit processing. |
Revenue Limit |
Displays the revenue limit entered on the Revenue Allocation page for rate based contract lines. This field is available for Standard, Government and Federal Reimbursable contracts. Note: If the Separate As Incurred Billing and Revenue check box is selected on the contract then the revenue limit can be entered on the Revenue Allocation page. If the check box is not selected then the revenue limit is updated with the billing limit entered on the Billing Allocation page. Note: If Separate As Incurred Billing and Revenue is not selected on the contract, then the system validates the rate set/rate plan being added to the contract line and does not allow a rate set with a Rate Definition type of Revenue to be added. |
Associated Rates
Field or Control |
Description |
|---|---|
Effective Date |
Enter the effective date for the rate set or rate plan. The contract signed date appears in this field by default, but it can be overridden. Only transactions that occur against the contract line on or after the effective date will be picked up and priced by the Pricing Engine process. |
Status |
Specify whether the associated rates for the contract line are active or inactive. You can only have one active associated rate row on the contract line at one time. |
Rate Selection |
Select a rate structure for this contract line that the system uses to price transactions associated with this contract line. If you have associated a rate structure to the product, then that value will appear by default, but it can be overridden. Values include:
Note: If using contract-specific rate sets or rate plans, you must first define these rate sets or plans for the specific contract and contract line using the Rate Set (PC_RATE) or Rate Plan (PC_RATE_PLAN) components. See Defining Rate Set Categories, Rate Sets, and Rate Plans. |
Rate Set or Rate Plan |
Select a predefined rate set or rate plan or define a new rate set or rate plan to use for transaction pricing for the contract line. Whether you select Rate Set, Contract Rate Set, Rate Plan, or Contract Rate Plan for the Rate Selection option will dictate which field label appears and which rate sets or rate plans can be selected. |
Rate Set or Rate Plan |
Click the link to view the rate set or rate plan details selected for the contract line, or to add a new rate set or rate plan if a rate set or rate plan is not selected for the contract line. Whether you select Rate Set, Contract Rate Set, Rate Plan, or Contract Rate Plan for the Rate Selection option determines whether the link appears as Rate Set or Rate Plan. |
Associated Projects and Activities
Field or Control |
Description |
|---|---|
Project |
Select a project to associate to the contract line. For rate-based contract lines, you must associate at least one project and one activity to price transactions for the contract line, as well as bill or recognize revenue for those transactions. Note: You can add multiple projects to a rate-based contract line. You can add only a single project to an amount-based contract line. |
Description (project description) |
Click to review and manage the details of this project. |
Activity |
Select an activity to associate with the contract line. After you have assigned an activity to a rate-based contract line, you cannot assign that same activity to any other rate-based contract line. Note: You can add multiple project and activity combinations to a rate-based contract line. You can add only a single project and activity combination to an amount-based contract line. Projects and activities can be assigned to amount-based contract lines for project tracking and reporting purposes. |
Description (activity description) |
Click to review and manage the details of this activity. |
Target Fee |
Select this check box to stamp the fee rows created for a cost-plus contract line with the selected project and activity. This data can be viewed in the PeopleSoft Project Costing, Project Transaction table (PROJ_RESOURCE). |
Target Excess |
Select to indicate that the project and activity is used when the Summary Limits process creates excess and reclaimed rows in the PROJ_RESOURCE table. Only one project and activity can be selected per contract line. The project and activity values that are selected on this page are used in conjunction with the source type, category, and subcategory values selected on the Excess/Reclaim Definition page. Note: This option appears only if the Summ. Limit for Govt Contracts (summary limit for government contracts) option is selected on the Installation Options - Contracts page. |
Create Project |
Click to create a new PeopleSoft Project Costing project for this contract line from the Related Projects page. |
Create Activity |
Click to create a new PeopleSoft Project Costing activity for this contract line from the Related Projects page. |
All Activities |
Click to add all of a project's existing activities to the contract line. If the project has activities associated with other contract lines, you will receive a message stating that only available activities will be added to the contract. This option is only available for rate-based contract lines. |