Common Elements Used in Creating Government Contracts

Field or Control

Description

Amendment Number

Displays the current amendment number assigned by the system. When the contract is activated, the system displays the amendment number 0000000000. As contract amendments are processed, the amendment number is automatically increased by one.

Amend Contract

Click this button on an active contract to adjust a current contract by creating an amendment. If a pending amendment exists, click to edit the existing, pending amendment. When you click this button, the system transfers you to amendment mode, and the button name changes to View Current.

Amendment Status

Displays the status of the last processed amendment.

View Current

In amendment mode, this button appears on the pages of the contract component. Click to view and edit the current contract. When you click this button, the button name changes to Amend Contract.

Business Unit

Establishes defaults for billing and accounting data for a contract defined using this business unit.

Contract Classification

Select a value for the contract classification when creating a new contract. The contract classification appears in the contract header and cannot be changed. Values for the Contract Classification field are: Standard, Internal, Government, and Federal Reimbursable Agreement. To access the features and functions associated with government contracts, you must select the contract classification of Government.

Contract Number

Displays the contract number that you entered when you first defined the contract. If automatic numbering is enabled and you select a value of NEXT, then the system generates a contract number. The contract number is a unique number used to identify a contract. The parameters that you establish for a contract number affect all components of the contract.

Contract Status

Displays a user-defined value that provides a visual indicator of where the contract is in the contract life cycle. Since this element is associated with a processing status, it also controls what processing can occur against the contract.

When you define a new contract, the contract status that was set up as the default appears; it can be overridden and changed to a different contract status. If you select a contract status that is mapped to a different contract processing status, the system performs edit checking to ensure that the contract is eligible for the new processing status that you selected.

Contract Type

Enter the user-defined contract type for the contract. This value is used for reporting and for determining what milestones may be applied to the revenue plans and billing plans of an amount-based contract line.

Go To

Select one of the following links to navigate to key contract pages to set up billing and revenue or to perform pricing for amount-based contract lines:

Billing Plans: Select this link to assign contract lines for this contract to new or existing billing plans.

Revenue Plans: Select this link to assign contract lines for this contract to new or existing revenue plans.

Milestones:: Select this link to add new milestones or edit existing milestones on this contract.

Amount Allocation: Select this link to allocate the fixed contract amount across amount-based contract lines. Once the contract is activated, this link no longer appears.

More

Select from the drop-down list options to navigate to the additional contract pages. Values include:

  • Attachments: Click to attach document files such as letters, spreadsheets, or drawings to the contract or to view or delete already attached files.

  • Billing Options: Click to enter billing option defaults for the contract. These billing options appear by default on the billing plans created for contract lines within this contract. You can override these options at the billing plan level.

  • Conversations: Click to create conversations to attach to the contract.

  • Internal Notes: Click to add both standard and custom notes for the company's internal reference to various contract components.

  • Payment Terms: Click to define early out options and bonus and penalty information to be applied to the contract.

  • Prepaids: Click to administer prepaid purchases.

  • Progress Payments: Click to administer progress payment amounts.

  • Revenue Forecast: Click to create a revenue forecast.

  • Sales Order: Click to create sales order lines from the associated shippable amount-based contract lines.

  • Service Orders: If you have installed PeopleSoft Resource Management, select this link to define a service order to associate with this contract.

  • Sold To Address: Click to view, and optionally select, a different address for a contract's sold-to customer.

  • Support Teams: Click to add support teams to the contract.

  • View Forecast: Click to launch a revenue forecast.

Processing Status

Displays the processing status corresponding to the selected contract status.

Sold To Customer

Displays the name and customer ID of the customer to whom this contract was sold. A sold-to customer can be associated with multiple ship to and bill to customers, enabling you to associate different contract lines with different ship to customers and different billing plans with different bill to customers.