Updating Assignments for Reconciliation Responsibility
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
GLRN_ASSGN |
Update the default assignments. |
Assignments refer to the administrator, reconciler, owner, reviewer, and approver assigned to a particular reconciliation. Before performing reconciliations for a period, an organization typically updates their assignments to reflect any ChartField value maintenance or personnel changes that have occurred since the previous period.
Initial assignments are created by running the Create Reconciliations process. This process uses the As of Date that you supply to retrieve the active Reconciliation Rules, determines the ChartFields to be reconciled, and assigns default users to the enabled roles (reconcilers, owners, reviewers, approvers, and so on) for the reconciliations.
Use the Reconciliation Assignment component to query and update assignments for one or more reconciliation.
Use the Reconciliation Assignment page (GLRN_ASSGN) to update the default assignments.
Navigation:
This example illustrates the fields and controls on the Reconciliation Assignment page. The Search Criteria section is expanded and results are shown in the Chartfields tab.
This example illustrates the fields and controls on the Reconciliation Assignment page - Assignments tab, when the Search Criteria section is collapsed.
Use this page to query and update assignments for one or more reconciliation transaction.
Search Criteria
Enter search criteria to find the reconciliation(s) for which you want to update assignments. The criteria fields for each reconciliation are populated based on the reconciliation rule for the respective reconciliation.
Field or Control |
Description |
|---|---|
Search |
Click to retrieve the reconciliation information results in the Reconciliations grid. The Search Criteria section collapses and the results in the Reconciliations section are presented on the Chartfields and Assignments tabs. |
Save Search |
Click to save your criteria for re-use. |
Assign and To |
Select a role and a User ID. |
Apply |
Click after selecting an option in the Assign and to fields. |
Save |
Click after making changes in the Assignments tab. |
Reconciliations - Chartfields Tab
Use the Chartfields tab to review and select one or more rows.
Field or Control |
Description |
|---|---|
Reconciliation Status |
Displays the status of the reconciliation transaction. |
Reconciliations - Assignments Tab
Use the Assignments tab to select one or more assignment rows to update at the same time and change the due date if needed.
Field or Control |
Description |
|---|---|
Select (check box) |
Select to update the user ID for the roles. |
Administrator, Owner, Reviewer, Reconciler, and Approver |
Enter a User ID to assign to the specific role. Depending on the reconciliation status displayed on the Chartfields tab, you may not be able to change these assignments. Changing these assignments is determined by the Allow Assignment Update check box on the Reconciliation Statuses and Reasons Page. |