Running the Voucher Build Process

This section provides an overview of and discusses how to run the Voucher Build process.

The Voucher Build process performs the first series of edits on the vouchers entered through the self-service invoice pages or received electronically into the Voucher Header (VCHR_HDR_QV), Voucher Line (VCHR_LINE_QV), and Voucher Distribution (VCHR_DIST_QV) tables. The system then moves these transactions to the edit tables.

When invoices are created from the Voucher Build process (self-service invoices), or loaded from other sources such as XML, the system obtains the origin for the voucher from the user ID of the user creating the invoice. In cases where no voucher origin can be obtained this way, the system obtains the voucher origin from the origin ID associated with the user running the Voucher Build process.

In the case of duplicate invoice entry, the Voucher Build process puts duplicate invoices into the status Recycled.

Page Name

Definition Name

Usage

Voucher Build Page

VCHR_BATCH_RQST

Run the Voucher Build Application Engine process (AP_VCHRBLD).

Use the Voucher Build page (VCHR_BATCH_RQST) to run the Voucher Build Application Engine process (AP_VCHRBLD).

Navigation:

Accounts Payable > Batch Processes > Vouchers > Voucher Build > Voucher Build

Interfaces

Field or Control

Description

Voucher Build Interfaces

Select an interface of either Self Service Invoices or XML Invoice (eSettlements) to process PeopleSoft eSettlements invoices.

UPN Information and Voucher Build

When the Inventory Item ID, or any other fields are cleared, the UPN fields are also cleared. After the Voucher Build process is run, the UPN fields reverts to the default information from the Source document.

The following table discuss how UPN information is handled during Voucher Build for different sources:

Source

Voucher Build Process

Return to Vendor

When a Voucher Build is run for a Return To Vendor transaction, and the transaction references a purchase order or a receipt which has UPN information, the Voucher Build process creates a voucher with UPN details. No validation is done as the Return To Vendor transaction references a source document which already contains UPN.

Evaluated Receipts Settlements/ Self Billed Invoices

The Voucher Build process ensures that if an Evaluated Receipts Settlements (ERS) is created for a receipt containing UPN information, then the Voucher Build process creates a Self-billed invoice containing the UPN details.

Summary Invoice

When a Voucher Build is run for a summary invoice and the transaction references a purchase order or a receipt which has UPN information, the Voucher Build process creates a voucher with UPN details.

Procurement Contracts

The Voucher Build process ensures that if a voucher is created from any of following sources, and it references an item containing UPN details, the voucher thereby created will have the UPN details.

  • Prepaid voucher

  • Prepaid voucher with advance po

  • Recurring PO voucher

  • Recurring vouchers

Debit Memos created from Matching

When the Matching process creates a Debit Memo invoking the Voucher Build, and the source document contains UPN information, the Debit Memo thereby created contain the UPN information.

Quick Invoice

When a Quick Invoice is created containing UPN details, and when a Voucher Build process is run, a voucher must be created successfully.

Excel Upload Template

The Voucher Build process ensures that if an Excel Upload Template is created referencing a purchase order or a receipt which has UPN information, a voucher is created containing the UPN details defaulted from the source document.

Electronic Data Interchange (EDI)

The Voucher Build process ensures that if data is loaded for a purchase order or a receipt which has UPN information, a voucher is created containing the UPN details.

Self Service invoices

The Voucher Build process ensures that Self Service invoices with UPN information is processed correctly and voucher is created with UPN details.

CXML

The Voucher Build process ensures that if data is loaded for a purchase order or a receipt which has UPN information, a voucher is created containing the UPN details.

Excel upload template for eSettlements

The Voucher Build process ensures that if data is loaded for a purchase order or a receipt which has UPN information, a voucher is created containing the UPN details.

Procurement Card

The Voucher Build process ensures that if a purchase order is created using Procurement Cards containing UPN information, a voucher is created containing the UPN details.