Integration with Other PeopleSoft Applications
PeopleSoft Pay/Bill Management leverages the capabilities of other PeopleSoft applications to provide a full range of staffing functions. The PeopleSoft Pay/Bill Management system requires integration with several modules and also works with other applications from the FSCM and HCM databases to deliver further staffing solution options. The specific role of each PeopleSoft product is discussed in the business process topics of this product documentation.
This topic discusses integration with other PeopleSoft applications.
PeopleSoft Pay/Bill Management integration with PeopleSoft Staffing Front Office enables you to automate your recruiting, prospecting, ordering, and matching processes. Once customer orders are filled, you can process transactions through PeopleSoft Pay/Bill Management.
PeopleSoft Pay/Bill Management shares the following components and tables with PeopleSoft Staffing Front Office:
Applicants
Employees
Customers
Contacts
Orders
Assignments
Many configuration components and tables are also shared between these two applications.
PeopleSoft Pay/Bill Management requires that you have PeopleSoft Time and Labor installed on your system. PeopleSoft Pay/Bill Management interacts with PeopleSoft Time and Labor so that you can:
Enter time for employees and contractors.
Process time for employees and contractors.
Through PeopleSoft Time and Labor, PeopleSoft Pay/Bill Management users can integrate indirectly with PeopleSoft Project Costing, PeopleSoft Payroll for North America, and PeopleSoft Global Payroll. By using PeopleSoft Time and Labor, PeopleSoft Pay/Bill Management users also benefit from the functionality of task groups, work groups, and time and labor rules.
See PeopleSoft HCM: Time & Labor
PeopleSoft Pay/Bill Management requires that you have PeopleSoft Project Costing installed on your system. PeopleSoft Pay/Bill Management interacts with PeopleSoft Project Costing so that you can:
Automatically create and manage projects associated with your orders.
Analyze order-related (project-related) transactions.
Process billing.
Process revenue.
PeopleSoft Pay/Bill Management automatically creates a project for each order added to the system (except for orders with a status of Draft). The system also automatically creates project owning organizations (if the Organizations feature is enabled in Project Costing), and project status records.
PeopleSoft Pay/Bill Management automatically creates a project activity for each assignment added to the system. It also adds the assigned person to the project and activity teams. For temporary assignments, the system also creates a rate set which contains the billing rates to be used for the work performed in the assignment.
Through PeopleSoft Project Costing, PeopleSoft Pay/Bill Management integrates indirectly with PeopleSoft Billing, PeopleSoft Receivables, and PeopleSoft General Ledger.
PeopleSoft Pay/Bill Management requires that you have PeopleSoft Contracts installed on your system. PeopleSoft Pay/Bill Management interacts with PeopleSoft Contracts so that you can:
Automatically create, manage, and process contracts associated with your orders.
Create, manage, and track customer purchase orders.
Process billing.
Process revenue.
PeopleSoft Pay/Bill Management automatically creates a contract for each order added to the system (except for orders with a status of Draft), and a contract line for each assignment. For temporary assignments, the system creates a rate set which contains the billing rates to be used for the work performed in the assignment. For career assignments it creates milestones with the dates that the customer should be billed. The system also automatically creates a revenue and a billing plan for each assignment. When the first assignment is saved, PeopleSoft Pay/Bill Management activates the contract. For each subsequent assignment in the same order, the system creates a contract amendment in order to add the contract lines.
Through PeopleSoft Project Costing, PeopleSoft Pay/Bill Management integrates indirectly with PeopleSoft Billing, PeopleSoft Receivables, and PeopleSoft General Ledger.
PeopleSoft Pay/Bill Management requires that you have PeopleSoft Billing installed on your system. PeopleSoft Pay/Bill Management integrates with PeopleSoft Billing so that you can:
Generate invoices for your contract lines (assignments).
Process and update balances for customer purchase orders.
Create fall off credits for career assignments (this functionality is available only when both PeopleSoft Staffing Front Office and PeopleSoft Pay/Bill Management are installed).
PeopleSoft Contracts sends billing information for fixed-amount contract lines (career assignments) to PeopleSoft Billing. PeopleSoft Contracts and PeopleSoft Project Costing send billing information for rate-based contract lines (temporary assignments) to PeopleSoft Billing. Billing then generates invoices for the contract lines and sends information about the invoices back to PeopleSoft Contracts and PeopleSoft Project Costing.
PeopleSoft Pay/Bill Management integrates with PeopleSoft Human Resources to:
Hire employees and non-employees.
Manage employee personal, job, and qualifications information.
PeopleSoft HCM: Human Resources Administer Workforce
PeopleSoft Pay/Bill Management requires that you have either PeopleSoft Payroll for North America or PeopleSoft Global Payroll installed on your system. Through PeopleSoft Time and Labor, PeopleSoft Pay/Bill Management integrates with payroll applications to:
Pay employees who work in North America.
Pay employees who work outside of North America.
PeopleSoft HCM: Payroll for North AmericaPeopleSoft HCM: Global Payroll
PeopleSoft Pay/Bill Management integration with PeopleSoft Payables enables you to create vouchers for contractor time. When a supplier sends you a bill, you can enter the invoice directly into PeopleSoft Payables and create a voucher. Alternatively, you can automatically generate a voucher based on contractor time recorded in PeopleSoft Pay/Bill Management.
PeopleSoft Pay/Bill Management uses the Submit Time to Payables process to move time entries for contractors from the Project Resources table to the voucher build tables.
Pay/Bill Management integrates with the PeopleSoft Supply Chain Management database to:
Create and modify customers.
Create and modify contacts.
Although the user interface and components are distinct, PeopleSoft Pay/Bill Management shares many tables with PeopleSoft Resource Management, including:
Employees
Orders
Assignments
See “Understanding HCM” in PeopleSoft HCM: Human Resources Manage Professional Compliance and “Manage Competencies” in PeopleSoft HCM: Application Fundamentals