Processing PeopleSoft Global Payroll

PeopleSoft Global Payroll processes payees and elements by utilizing a very specific processing order. All components of your defined system come together at the time that you execute a payroll or absence run.

To take advantage of the PeopleSoft Global Payroll processing capabilities, you must understand how the system processes payroll and absence runs and what options are available. The PeopleSoft Global Payroll product documentation discusses key processing features, preparations, steps for running the process, and status codes for monitoring processing.

To run the payroll process for PeopleSoft Global Payroll:

1. Run the Time and Labor Time Administration Application Engine process (TL_TIMEADMIN) to generate payable time.

2. Run the Publish Estimated Payable Time (TL_PUB_TM_AE) Application Engine process.

   The Publish Estimated Payable Time Application Engine process sends the estimates for payable and billable time to PeopleSoft Project Costing.

3. Run the Payroll/Absence Run Control to enter payroll processing instructions.

   You will run this process at least twice. Run it once to calculate. Then view payee messages and run the Payroll Absence process to finalize.

4. View payee messages.

   Payee messages report errors and warnings that are generated during the Calculate phase. The system displays messages that are defined by PeopleSoft in the Message Catalog and any unique messages that you created using formula elements. The message log is erased when you run the Finalize process.

5. Run the Time and Labor Run Control to update the status of payable time entries in Time and Labor.

See the product documentation for PeopleSoft HCM: Global Payroll, “Processing Payroll”.

Use the Request Time Administration page (TL_TA_RUNCTL) to select the time reporters or groups of time reporters to process.

Navigation:

HCM database

Time and Labor > Process Time > Request Time Administration

The PeopleSoft HCM: Time & Labor product documentation describes the fields and use of this page.

See the product documentation for PeopleSoft HCM: Time & Labor, “Understanding the Batch Process in Time Administration”.

Use the Publish Estimated Payable Time page (TL_RUN_PUB_TIME) to estimated payable time is published automatically in response to a request message from PeopleSoft Project Costing.

You can use this page to publish estimated payable time if you do not want to wait for the request message.

Navigation:

HCM database

Time and Labor > Process Time > Publish Estimated Payable Time

Running this process is optional. The PeopleSoft HCM: Time & Labor product documentation describes the fields and use of this page.

See the product documentation for PeopleSoft HCM: Time & Labor, “Integrating with PeopleSoft Financials and Enterprise Performance Management”, “Publishing Estimated and Actual Cost Data to PeopleSoft Projects”.

Use the Calculate Absence and Payroll page (GP_RUNCTL) to enter processing instructions for a payroll process, an absence take process, or an absence entitlement process.

Run this process twice. Run it once to calculate and once to finalize.

Navigation:

HCM database

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Calculate Absence and Payroll

The PeopleSoft HCM: Global Payroll describes the fields and use of this page.

See the product documentation for PeopleSoft HCM: Global Payroll, “Processing Payroll”.

Use the Payee Messages page (GP_MESSAGE_LOG) to view errors and warnings generated for the calendar group ID during the Calculate phase.

View payee messages after you calculate, but before you finalize the pay run.

Navigation:

HCM database

Global Payroll & Absence Mgmt > Absence and Payroll Processing > Review Absence/Payroll Info > Payee Messages

The PeopleSoft HCM: Global Payroll product documentation describes the fields and use of this page.

See the product documentation for PeopleSoft HCM: Global Payroll, “Viewing and Finalizing Payroll Results”, “Viewing Payee Messages”.

Use the Send Costs to Time and Labor page (GP_TL_PREPARE) to update the payable status of payable time entries in PeopleSoft Time and Labor; return cost data if Labor Distribution is enabled.

Before using this page, you must finalize the pay run.

Navigation:

HCM database

Global Payroll & Absence Mgmt > Time and Labor / GL Costs > Send Costs to Time and Labor

The PeopleSoft HCM: Global Payroll describes the fields and use of this page.

See the product documentation for PeopleSoft HCM: Global Payroll, “Integrating with PeopleSoft Time and Labor”, “Updating the Payable Status of Payable Time Entries”.