Common Elements Used to Manage Assets

Asset Business Unit

Enter the asset business unit. The default value is the asset business unit that is defined for the operator ID, and it can be overridden. The default value is blank if the operator ID does not have an asset management business unit assigned as a default. This field is required to create assets from PeopleSoft Project Costing.

Asset ID or Asset Identification

Enter an existing asset ID, enter a new asset value, or retain the default value of NEXT. If you retain the default value of NEXT, the system assigns an asset ID to the row when you save the page. This field is required to create assets from PeopleSoft Project Costing.

Asset Integration Filter

Identifies the rows from the Project Transaction table that are eligible for participating in the retirement and capitalization process.

Asset Processing Destination

Select the functions that the system performs when the asset integration process runs. The asset processing destination determines the tables that the system updates with asset information during the asset integration process.

Based on the asset integration rules, the options may be:

Asset Integration Rule Default: Select for the processing options in the express capitalization rules to take precedence for each asset. You can, however, override and apply one run option for all assets by selecting any of the other values that are in this list.

Summarize: Select this asset processing destination to summarize asset transaction rows in the PC to AM Staging table. You can view the summarized rows in the Approve Review Assets component (PC_AM_APPROVE). This is the only available option if you require asset transaction approval before sending them to PeopleSoft Asset Management. In this case the assets must be approved in the Approve Review Assets component before they can proceed. If asset approval is not required, assets with statuses of new and approved are eligible to be sent to PeopleSoft Asset Management.

Summarize and Run Interface: Select this asset processing destination to summarize asset transaction rows in the PC to AM Staging table and send them to the PeopleSoft Asset Management Loader tables.

Sum, Run and Load Transactions: Select this asset processing destination to summarize asset transaction rows in the PC to AM Staging table, send them to the PeopleSoft Asset Management Loader tables, and call the Load Transactions into Asset Management Application Engine process (AMIF1000) that loads the assets from the PeopleSoft Asset Management Loader tables into PeopleSoft Asset Management production tables, such as ASSET, BOOK, COST, and so on. This is the fastest method to move asset data from PeopleSoft Project Costing into Asset Management production tables.

Run Interface: Select this asset processing destination to use the Send to Asset Management Application Engine process (PC_AM) to move data previously sent to the PC to AM Staging table via the Summarize process, into the PeopleSoft Asset Management Loader tables with summarized transaction data.

Run Interface and Load: Select this asset processing destination to use the Send to Asset Management process to move data previously sent to the PC to AM Staging table via the Summarize process, into the PeopleSoft Asset Management Loader tables, and call the Load Transactions into Asset Management process to load the assets from PeopleSoft Asset Management Loader tables into Asset Management.

Capitalize

Select to create assets from the selected activity when the Express Capitalization process runs. Asset capitalization is the process to record a change in the value of an asset—either a new asset or modification of an existing asset. PeopleSoft Project Costing collects costs from feeder systems and online PC entry to use for asset capitalization.

Category

Enter a category, which is an PeopleSoft Asset Management ChartField. You can override the default value that is based on the asset profile.

Department

Enter the department that owns the asset. If the Department ID From Transaction option is selected on the Integration Options - Project Costing Integration page, transactions with different departments can come in from feeder systems, which enables cost breakdown by department for assets that are created from those transactions.

If the installation Department ID From Transaction option is not selected, only one department is included per asset. In this case, the department is derived from the Department field (DEPTID) on the Define Assets page instead of the cost transactions.

Group

Enter an existing group ID from PeopleSoft Asset Management to which to include this asset as a member. You can select a group only if the profile is a group profile.

In Service Date

Enter the date on which the asset is placed in service.

Location

Enter the asset location.

The system ignores the value in this field if the Activity option is selected in the Asset Location Source group box on the Asset Integration Rule page for the activity that is related to this asset.

Manufacturer

Enter the manufacturer that is assigned to the asset. Available values are from the Manufacturer Maintenance table (MANUFACTURER).

Parent

Enter the parent asset or select the asset from the list of available parent assets. If the asset is designated as a parent asset on the asset definition, the system automatically populates this field with the current asset ID when you save the page.

Profile ID

Select a value for this field. A profile ID is required to create an asset in PeopleSoft Project Costing.

Asset profiles are set up in PeopleSoft Asset Management. If Asset Management is not installed, you must set up asset profiles in PeopleSoft Project Costing before you can summarize transactions either by profile or by asset.

Quantity

Enter the asset quantity in PeopleSoft Asset Management. For example, an asset could be modems with a quantity of 200.

During the integration process that sends the asset to PeopleSoft Asset Management, the system divides the quantity proportionally among transaction rows based on the monetary amounts in each row after they are converted to the base currency of the project business unit.

If you modify the asset quantity on an asset definition page, the change is incremental for the asset. For example, if you change an asset quantity from 1 to 4, the total asset quantity is 5.

Serial ID (serial identifier)

Enter the asset serial number ID.

Tag Number

Enter a tag number that you assign to the asset for tracking purposes.

Work Order

A document that authorizes work to be performed and costs to be incurred. Typically, you generate work orders to dispatch labor resources to perform construction tasks and maintenance-related activities.