Managing Transactions for Invoice Processing

You use the transaction queue to manage the recurring transactions that are created by the transaction generator or by using manual entries. The transaction queue enables you to approve, hold, un-hold, and cancel transactions in the queue. If the Auto Approve option is turned on at the business unit level, all transactions are automatically set to Approved status when the transaction generator places them into the queue. You can retain an approved transaction from further processing by selecting the transaction and clicking the Hold button; thus putting the transaction on hold. When you are ready to process the transaction, you can select it again and click the UnHold button. If a lease is in dispute and the lease status is set to Dispute, the system sets the associated transactions on hold. After the dispute is resolved, the transactions return to the original state that they were in prior to the lease dispute.

You can also cancel a transaction. After you cancel a transaction, no further processing occurs and you cannot reinitiate processing for that transaction in the future. Cancelling the transaction does not cause the transaction generator to recreate a new recurring row. If you cancel a row that came from one of the processing worksheets, such as a manual transaction, sales report, or operating expense reconciliation or audit, the system reopens that worksheet so you can modify it further.

You can create manual transactions for non-recurring charges such as: rekeying locks in a building, carpet cleaning, broken window repairs, and other charges that are not included in the lease.

The transaction queue is the final point in PeopleSoft Lease Administration that any billable transaction can be processed, modified, or cancelled. This component serves as a workspace for any pending transactions, enables you to add transactions as necessary, and provides capabilities for holding or cancelling transactions. It also serves as a historical log of past transactions, with links to various subsystems for further research and status verification.

Before you can select recurring transactions for invoice processing, you must create and activate the receivables leases and run the Transaction Generator process.

Use the Billing Transactions page (RE_TXN_MANAGER) to manage and review transaction items that are generated by the transaction generator and any transaction items that are added through ad-hoc entry.

Navigation:

Lease Administration > Receivable Leases > Processing Invoices > Billing Transactions

This example illustrates the fields and controls on the Billing Transactions page. You can find definitions for the fields and controls later on this page.

Specify the business unit for which to view transactions. To view all transactions for a business unit, leave the remaining search fields empty and click the Search button.

To view a filtered list of transactions, enter or select criteria in one or more of the fields in the Search for Billing Transactions group box, then click Search. The page displays the transactions that match the search criteria in the Billing Transactions grid. Click Clear to clear all of the search criteria and results.

You can select multiple transaction statuses and multiple transaction groups. For example, if you select Processed and Approved transaction statuses and Base Rent and Security Deposittransaction groups, the system returns all base rent and security deposit transactions that are either processed or approved.

Use the Billing Transactions - Create Receivable Manual Fees page (RE_MFT_MAIN) to add manual fees, distribute them amongst leases, and create multiple transactions from a single invoice.

Navigation:

Click the Create Receivable Manual Fees button on the Billing Transactions page.

This example illustrates the fields and controls on the Billing Transactions - Create Receivable Manual Fees page. You can find definitions for the fields and controls later on this page.