Managing Transactions for Payment Processing

You use the transaction queue to manage the recurring transactions that are created by the transaction generator or by using manual entries. The transaction queue enables you to approve, hold, un-hold, and cancel transactions in the queue. If the Auto Approveoption is turned on at the business unit, all transactions are automatically set to Approved status when the transaction generator places them into the queue. You can retain an approved transaction from further processing by selecting the transaction and clicking the Hold button; thus putting transaction on hold. When you are ready to process the transaction, you can select it again and click the UnHold button. If a lease is in dispute and the status is set to Dispute, the system sets the associated transactions on hold. After the dispute is resolved, you should manually unhold the transaction to restore the transaction to its original state.

You can also cancel a transaction. After you cancel the transaction, no further processing occurs and you cannot reinitiate processing for that transaction in the future. Cancelling a recurring transaction does not cause the transaction generator to recreate a new recurring row. But if you cancel a row that came to the transaction queue from the security deposit processing or on one of the processing worksheets, such as a manual transaction, sales report or operating expense reconciliation or audit, the system reopens that worksheet so you can modify it further.

You can create manual transactions for nonrecurring charges, such as rekeying locks in a building, carpet cleaning, broken window repairs, and other charges that are not included in the lease.

The transaction queue is the final point in PeopleSoft Lease Administration that any payables transaction can be processed, modified, or cancelled. This component serves as a workspace for any pending transactions and enables you to add transactions as necessary, such as holding or cancelling transactions. It also serves as a historical log of past transactions, with links to various subsystems for further research and status verification.

Before you can select recurring transactions for payment processing, you must create and activate payables leases and run the Transaction Generator process.

Use the Payment Transactions page (RE_TXN_MANAGER) to manage and review transaction items that are generated by the transaction generator and any transaction items that are added through manual entry.

Navigation:

Lease Administration > Payables Leases > Process Payable Lease Pymts > Payment Transactions

This example illustrates the fields and controls on the Payment Transactions page. You can find definitions for the fields and controls later on this page.

Specify the business unit for which to view transactions. To view all transactions for a business unit, leave the remaining search fields empty and click the Search button.

To view a filtered list of transactions, enter or select criteria in one or more of the fields in the Search for Payment Transactions group box, then click Search. The page displays the transactions that match the search criteria in the Payment Transactions grid. Click Clear to clear all of the search criteria and results.

You can select multiple transaction statuses and multiple transaction groups. For example, if you select Processed and Approved transaction statuses and Base Rent and Security Deposit transaction groups, the system returns all base rent and security deposit transactions that are either processed or approved.