Setting Up Lease Administration Security
When a user approves the lease, the financial processing of that lease, such as billing and payments processing, begins. Consequently, you can limit the list of users who can activate a lease. These are the three key elements to setting up Lease Administration security features:
Role Types: Specify the different types of job role used by your organization.
A role type represents a job role. The Lease Administration feature uses job roles to associate specific details with leases and, in some cases, determine which roles may perform certain operations.
Lease Administration Roles: Specify the internal job roles you use and associate the roles with specific system users.
The lease administration role associates system users with the various job roles that are associated with adding, updating, and maintaining leases.
Lease Activation Policy: Specifies how and by whom a lease can be activated.
When you create a new lease, financial processing such as billing and payments processing does not begin until the lease is activated. To protect the integrity of your financial processes, the PeopleSoft Lease Administration application enables you to prevent a lease from being activated until a manager approves it. This approval step is controlled by the automatic lease approval option on the Installation Options - Lease Administration page. When you disable the automatic lease approval option, only users who are assigned the Lease Administration role based on the Internal Manager role type category can activate a lease. If automatic lease approval is enabled, any lease administration role can activate a lease.
Note: This application is delivered with the automatic lease approval feature enabled.
The Automated Workflow Engine can be configured for the following:
Sales Amount Approval: Using AWE, users can setup their own roles and set of users who are authorized to approve sales amounts that have surpassed the tolerance limit setup at the business unit level.
Operating Expense Approval: Using AWE, users can setup their own roles and set of users who are authorized to approve operating expense amounts that have surpassed the tolerance limit setup at the business unit level.
TQM Monitoring: Transaction Queue approvals can be used to notify specific user roles setup in the AWE configuration.
Clauses Monitoring: Lease clauses can be monitored for compliance based on specified user roles setup in the AWE configuration.
Critical Dates Monitoring: Critical date notifications can be sent to user defined roles setup in the AWE configuration.
SAR Approval Policy: SAR approvers can be defined as user roles and setup in the AWE approval definitions.
SAR Finalization Policy: User roles, who can finalize the SAR, can be setup in the AWE configuration.