Generating Electronic Invoice Files

Page Name

Definition Name

Usage

Create Electronic Invoice File

Navigation: Billing, Generate Invoices, Utilities, Electronic Invoice, Create Electronic Invoice File.

RUN_BI_EIVC

Generates the electronic invoice files.

Note:

The Create Electronic Invoice File page generates electronic invoice file formats for Spain, France, Netherlands, Standard form UBL 2.0 and UBL 2.1, and Australia XML Message 3.1.

The generated electronic invoice files are saved in the folder specified in the Output Destination field. In case of any error in creating the invoice files, the BI_EIVC process will create a log file with error details and save it in the output destination folder.

Note: Application Engine process BI_EIVC is run to create electronic invoice files.

Recreate Electronic Invoice File

Navigation: Billing, Generate Invoices, Utilities, Electronic Invoice, Recreate Electronic Invoice File.

RUN_BI_EIVC

Recreates invoices for electronic invoices already generated.

Electronic Invoice Status Management

BI_EIVC_STSCHG

Manage electronic invoice status.

Italian Receivables Electronic Invoices Generation

BI_EI_RUNCTL_PG

Generates the electronic invoice files for Italian private sector entities.

Note: Application Engine process BI_ITL_EINV is run to create electronic invoice files.

E-Invoice Status Update

BI_IN_STATUS_PG

Manage and update electronic invoice status for Italian private sector entities.

Use the Electronic Invoice Status Management Page (BI_EIVC_STSCHG) to manage electronic invoice status.

Navigation:

Billing > Generate Invoices > Utilities > Electronic Invoice > Electronic Invoice Status

Field or Control

Description

Electronic Invoice Status

The available options are the following:

  • Accepted: Invoice accepted. The exchange system sends the Acceptance Outcome Notice message to the sender.

  • Failed delivery: Invoice delivery failed. The exchange system sends the Failed Delivery Notice message to the sender.

  • Generated: BI Publisher invoice has been successfully created.

  • Ready

  • Received: The exchange system sends the Delivery Receipt message to the sender.

  • Refused: The forwarded BI Publisher invoice is not accepted. The exchange system sends the Rejection Outcome Notice message to the sender.

  • Rejected: Validation check for invoice failed. The exchange system sends the Rejection Notice message to the sender.

  • Reversed

  • Transmitted: BI Publisher invoice has been sent to the exchange system.

Use the E-Invoice Status Update Page (BI_IN_STATUS_PG) to manage and update electronic invoice status for Italian private sector entities.

Navigation:

Billing > Generate Invoices > Utilities > Electronic Invoice > Italy - Electronic Invoicing > E-Invoice Status Update

This example illustrates the fields and controls on the E-Invoice Status Update page. You can find definitions for the fields and controls later on this page.

 E-Invoice Status Update Page

Field or Control

Description

New Status

The available options are the following:

  • Accepted: Invoice accepted. The exchange system sends the Acceptance Outcome Notice message to the sender.

  • Deadline Passed

  • Failed delivery: Invoice delivery failed. The exchange system sends the Failed Delivery Notice message to the sender.

  • Generated: BI Publisher invoice has been successfully created.

  • Received: The exchange system sends the Delivery Receipt message to the sender.

  • Refused: The forwarded BI Publisher invoice is not accepted. The exchange system sends the Outcome Notice Refusal message to the sender.

  • Rejected: Validation check for invoice failed. The exchange system sends the Rejection Notice message to the sender.

  • Transmitted: BI Publisher invoice has been sent to the exchange system.

  • Undeliverable. The exchange system sends the File Undeliverable Notice message to the sender.

Only the following options allow the user to regenerate the invoice: Rejected, Refused, Undeliverable and Deadline Passed.