Creating Order Numbers

You can enter order numbers for sales orders and material stock requests manually or set up automatic numbering. If you use automatic numbering and you accept NEXT as the order number, PeopleSoft Inventory generates an order number based on the default sequence defined on the User Preferences - Inventory page. If no default sequence exists, the system generates a number based on the default sequence specified for material stock requests on the Automatic Numbering page. For sales orders, you can also set up a default sequence for a user on the User Preferences - Orders - Sales page and the Automatic Numbering page.

To use prefixes with automatic order numbering:

1. Set up automatic numbering for sales order and material stock request number types on the Automatic Numbering page.

   For each number type, add rows to define three-character start sequences to use as prefixes for automatically generated order numbers.

2. Use the User Preferences component to define the default sequence for a specific user.

3. Enter a sales order or material stock request, accept NEXT to use the default sequence or select another sequence from the available options.

4. Save the sales order or MSR to append an automatically generated number to the selected prefix.

Remember, if you're using automatic numbering, you define the start sequences (prefixes) for sales orders and MSRs. Order number prefixes help you distinguish the order source or control order processing sequence for processes that sort order lines by order number. For example, if you opt on the Setup Fulfillment-Reservation page to sort demand lines by order number, the system processes higher alpha-value prefixes first. Thus, orders starting with AAA are processed before orders starting with XXX.