Identifying Interunit and Intercompany Transfers for Export and Intrastat Reporting

Interunit and intercompany transfers may require specific shipping documentation. To produce the relevant documentation, you must identify the intercompany transfer as an export order and, where relevant, set the correct options to enable Intrastat reporting for interunit transfers between two European Union countries.

Export Reporting

Once you have established on the Interunit Ownership page that the business unit relationship requires intercompany processing, select Flag Orders for Export on the General Information - Additional Ship To Options page for the ship to customer associated with the destination business unit. When this option is active, the system identifies any intercompany transfer you create for the ship to customer as an export order. You can override this designation at the MSR or Express Issue header level (but not at the line level).

Intercompany transfer export orders are available for selection when you create a foreign or foreign and domestic bill of lading. Any relevant shipping documentation (for example, the Picking Plan report, Packing Slip report, Bill of Lading report, and Shipper's Export Declaration report) identifies export orders as such.

Intrastat Reporting

If both the source and destination business units are members of the European Union, the interunit transfers may require Intrastat reporting. When Intrastat reporting is required, the system sets the Intrastat Distribution Status option to N (not distributed) in the demand table (IN_DEMAND), to allow the Intrastat Transaction Loader process (FS_ISTLD) to pick up the demand lines in preparation for running the Intrastat report. If the Intrastat report has already been run for this intercompany transfer, the system sets the option to D (distributed). If the interunit transfer does not require Intrastat reporting, the system sets the Intrastat Distribution Status option to I (ignore).

Note: Once the interunit transfer is set to Distributed, the Shipping/Issues component treats it like a depleted order.

To produce accurate Intrastat reporting, the interunit transfer must be identified as either a return or a replacement for goods (returned or not). The Intrastat Interunit Returns and Replacement fields are available for entry on the following pages:

  • Shipping/Issues - Order Details

  • Accounting/Interunit Detail (Create/Update Stock Request component)

  • InterUnit and RMA Receiving - Receipt Line

    The default values are derived from the source business unit's entries on the first two pages of the component.

  • Express Issue - Detail Override/Exceptions

Note: The system selects interunit receipts for Intrastat reporting only if they are entered using the pages in the Interunit and RMA Receiving component. However, because you can bypass the receiving process for interunit transfers, use of these pages is required only for intercompany transfers. Therefore, you must ensure that all interunit receipts requiring Intrastat reporting are always entered using the interunit receiving pages, whether or not they require intercompany processing.