Running Budget Period-End Processes
This section provides an overview of budget period-end processing and discusses how to run budget period-end processes.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
Close Requisitions Page |
RUN_REQRECON |
Run the Close Requisitions process and produce the Close Requisition SQR report (PORQ009). |
|
Close PO Page |
RUN_PORECON |
Run the Close Purchase Order process and produce the Close Purchase Order SQR report (POPO008). |
|
PO Rollover Page |
PO_ROLLOVER |
Select purchase orders to rollover and change their statuses to Pending before running the PO Rollover1 process. Check the roll status of the purchase orders. |
|
Purchase Order Selection Page |
PO_ROLLOVER_SEARCH |
Use the filters to choose purchase orders for consideration for rollover. |
|
Purchase Order Details Page |
PO_ROLLOVER_LN |
View additional details for purchase orders listed on the Purchase Order Selection page. |
|
PO Rollover1 Page |
RUN_POROLL1 |
Run the PO Rollover1 process. |
|
Budget Check Request Page |
PO_KK_CHECK_REQ |
Run the Commitment Control Budget Processor process. |
|
PO Rollover2 Page |
RUN_POROLL2 |
Run the PO Rollover2 process. |
Because a budget period can span a calendar or fiscal year, PeopleSoft uses the term period-end universally and applies it to the end of a budget period, the end of a fiscal year, or the end of a calendar year.
The budget period-end processes enable you to continue budgets across budget periods or fiscal years. You may have budgets that stay in force for more than one fiscal period. You may have project budgets that span more than one calendar year. Consequently, you may want to keep budgets in force across these time frames. The commitment control feature in PeopleSoft Purchasing provides you with two options.
You can keep a budget active beyond the end of a fiscal period, allowing purchasing transactions to reference that budget and to remain unaffected by fiscal period-end accounting procedures. This option is useful for project-related budgets that are finite in scope.
You can also close a budget at the end of a budget period and reestablish it in the next period while keeping all outstanding transactions active into the next budget period. This option is useful for ongoing accounts and budgets that you want to infuse with additional funds at regular intervals. You can end one period and start the next one with new amounts in selected budgets. You do not lose your outstanding transactions from the previous budget period, which saves you from having to enter them all over again in the new budget period. PeopleSoft Purchasing enables you to roll these transactions over into the new budget period automatically by using these budget period-end business processes.
Budget period-end processes differ from fiscal period-end processes. Your fiscal period-end closing entries have no effect on the commitment control ledgers. Therefore, fiscal period-end closing entries do not invoke the Commitment Control Budget Processor process for budget checking.
The first period-end business processes are the close processes for requisitions and purchase orders that remove outstanding requisitions and purchase orders from your budget.
The other aspect of these processes involves use of the PO Rollover1 (PO_POROLL1) and PO Rollover2 (PO_POROLL2) Application Engine processes.
These processes enable you to budget check distribution lines against budgets with expiring periods and then roll funds over to new periods.