Staging Procurement Card Transactions for Voucher Processing
This section discusses how to run the voucher load process.
Use the ProCard Load Voucher Stage Application Engine process (PO_CCVSHRSTG) to populate data into the new staging tables for the Voucher Build process.
Note: All transactions in the staging tables must have an Approved status.
Page Name |
Definition Name |
Usage |
---|---|---|
RUN_CC_VCHRSTG |
Use the ProCard Load Voucher Stage process to move approved transactions to the voucher staging tables. Data in the CC_TRANS_LINE table is written into the Voucher Line staging table (VCHR_LINE_STG) and data in the CC_TRANS_DIST table is written into the Voucher Distribution staging table (VCHR_DIST_STG). |
Use the Voucher Stage page (RUN_CC_VCHRSTG) to use the ProCard Load Voucher Stage process to move approved transactions to the voucher staging tables.
Data in the CC_TRANS_LINE table is written into the Voucher Line staging table (VCHR_LING_STG) and data in the CC_TRANS_DIST table is written into the Voucher Distribution staging table (VCHR_DIST_STG).
Navigation:
Process Request Parameters
Field or Control |
Description |
---|---|
Card Issuer |
Select the credit card supplier that you want to process. |
Billing Date |
Select the billing date for the statements that you want to process. The PeopleSoft Purchasing system validates the billing date against the dates passed by the credit card provider. |
Invoice Date to Use |
Select any option from the drop down:
|
Invoice Date |
Displays a value based on the Invoice Date to Use field value. |
Create Vouchers |
Select the method to create the vouchers. Values are By Business Unit or By Credit Card Number. |
Business Unit |
Select the business unit for the statements that you want to pay. |
Invoice Number |
Enter the invoice number for the statement. The invoice number is restricted to 22 characters. |
Max Voucher Lines (maximum voucher lines) |
Enter the maximum number of lines created into a single voucher. |
Transaction Status Criteria
Field or Control |
Description |
---|---|
Approved Status |
Select this option to process only the transactions that are approved. |
Any Status Except Closed |
Select this option to process transactions that are not closed (this includes transactions that are not approved nor verified). |
Budget Status Criteria
Field or Control |
Description |
---|---|
Valid Budget Status |
Select this option to process only the transactions that pass budget validation. |
Any Budget Status |
Select this option to process transactions that were never budget checked. |
ChartField Status Criteria
Field or Control |
Description |
---|---|
Valid ChartField Status |
Select this option to process only the transactions that have no ChartField error. |
Any ChartField Status |
Select this option to process transactions that fail the ChartField combination edits. |