Using Purchase Order Acknowledgement Alert Workflow Notifications

This section discusses how to use the purchase order acknowledgement alert workflow notification within the PeopleTools Workflow Technology.

The purchase order acknowledgement alert workflow provides buyers with notifications for every purchase order where the purchase order is violating the defined rules for when a purchase order acknowledgement should be received by.

To generate the purchase order acknowledgement alert notification:

  1. Define purchase order acknowledgement settings.

  2. Run the POA_ALERTS Application Engine process to create worklist entries for the purchase orders that are violating the defined rules for when a purchase order acknowledgement should be received.

  3. The system routes the worklist entry to the specified user ID based on the buyer ID on the purchase order header.

  4. Click the worklist entry.

    The system transfers you to the purchase order on the Maintain Purchase Order - Purchase Order page where the buyer can acknowledge on behalf of the supplier or get the necessary information to contact the supplier.

Page Name

Definition Name

Usage

POA Settings (purchase order acknowledgements settings) Page

POA_DEF_BU_SP

Define the purchase order acknowledgement alert settings for the purchasing business unit.

Procurement Options Page

VNDR_PROC_OPT_SEC

Define the purchase order acknowledgement alert settings for a supplier and location. The system will first use the POA settings defined for the supplier location on a purchase order, and if not defined there, will then use the POA settings for the purchasing business unit on the purchase order.

POA Alerts Page

PO_POA_ALERTS

Initiate the Purchase Order Acknowledgement Alerts Application Engine process (POA_ALERTS) which will generate worklist entries for the buyer. Buyers will receive a worklist entry for each purchase order that is violating the defined POA settings for when a POA should be received by the supplier.