Understanding PeopleSoft Services Procurement and Human Capital Management Integration

Many PeopleSoft applications offer seamless integration with other selected PeopleSoft applications. PeopleSoft Services Procurement integrates with PeopleSoft Human Capital Management. When you install both Supply Chain Management (SCM) and HCM database structures, you can configure the system to use the HCM database as the system of record and initiate consistent terminology between the PeopleSoft Services Procurement and PeopleSoft HCM applications. Services Procurement can be registered as a supplier in Talent Acquisition Manager and job postings can be sourced to Services Procurement.

When you implement PeopleSoft Services Procurement for use with HCM applications, you can configure HCM as the system of record to maintain user details. When the HCM Person Integration Enabled check box is selected on the Services Procurement Installation Options page, enterprise administrators can register a Services Procurement user as an HCM person with a unique employee ID and create unique operator login profiles within the HCM database which is then synchronized to the SCM database.

The following users have a specific role that enables them to perform specific tasks within the application. Some are registered in the HCM database with a unique person ID, while others are created only in the SCM database without a person ID:

• Approver: This enterprise user can be designated as requisition, work order, time, progress log, expense, or invoice approver.

  This user is created in the HCM database as an HCM person with a unique employee ID.

• Hiring Manager/Requester: This enterprise user creates requisitions and determines specific requirements for a resource and creates a requisition listing those requirements. The requester might designate a service coordinator to source the requisition and handle the fulfillment process. This user is created in the HCM database as an HCM person with a unique employee ID. When you activate HCM Talent Acquisition Manager integration, the hiring manager, who sends a Talent Acquisition Manager job posting to Services Procurement for sourcing must also be added as a Services Procurement requester in the SCM database to complete the transfer and submit the requisition for sourcing.

• Services Coordinator: This user may work for the enterprise or the supplier.

  He or she handles the sourcing of requisitions to different suppliers and also handles supplier bids to ensure that the request is filled with the most qualified resource. The enterprise service coordinator user is created in the HCM database as an HCM person with a unique employee ID.

• Service Procurement Administrator: This user can register all other users in the Services Procurement system, as well as perform basic application setup.

  This user is created in the HCM database as an HCM person with a unique employee ID.

• Service Provider Contact: This is a non-enterprise user who manages a team of service providers and handles bidding with the service coordinator.

  This user is registered in SCM database and does not have a corresponding HCM person ID and a unique employee ID.

• Service Provider: This supplier resource is submitted as a potential candidate for a sourced requisition.

  The service provider is registered in the SCM database and has a unique Services Procurement person ID. When you approve a Services Procurement work order, the system sends the associated service provider's personal information to the HCM database for creation of a new HCM person, operator login profile, and job assignment information. For integration with Talent Acquisition Manager, after a Services Procurement candidate is filled for a job posting and hired in HCM, the system creates a unique operator login profile in HCM and synchronizes the data to the SCM database.

See PeopleSoft HCM Application Fundamentals 9.2 documentation