Understanding the Requisition and Work Order Bidding Process

In PeopleSoft Services Procurement, the requisition and work order bidding process enables suppliers to collaborate and communicate with service coordinators to match qualified bids successfully with open service requisitions, work orders, and multi-resource requisitions and work orders.

Requisitions and work orders can be resource-based, deliverables-based, or multi-resource. If a requisition is resource-based, the supplier submits a candidate to fill the requisition. If the requisition is deliverables-based, the supplier submits a proposal for filling the requisition.

When requisitions are for multi-resource services, suppliers can submit proposals to fill the service and then subsequently submit individual service providers to fill multiple individual services. After the requisition is filled, service providers can report time against individual work orders associated to the overall parent work order.

PeopleSoft Services Procurement enables suppliers to:

• Review sourced requisitions and work orders.

• Submit and maintain bids for resources, deliverable, or multi resource services.

• Withdraw a bid before service coordinators and requesters respond to the bid.

• Review incoming, draft, and outgoing bid information.

• View bid history.

• View interview schedules.

• Manage service providers.

Here is the basic task flow of the requisition and work order bidding process for suppliers:

1. Use the Submit Bids component to review requisitions and work orders that have been sourced to the supplier for consideration.

   Using the component, you can access the Requisition Sourcing Review and Work Order Sourcing Review pages to view bids.

2. Use the Submit Bid and Multi Resource Submit Bid pages to submit bids that meet requisition and work order requirements.

3. As the supplier, you submit a bid to the service coordinator for review and after receiving a response, you use the Maintain Bids page to view the bid response from the service coordinator.

4. Use the Supplier Bid Response page to respond to service coordinators about requisitions and work orders.

   Note: Negotiation between the supplier and service coordinator is typically an ongoing process. After the service coordinator selects the action Fill Bid, a break in communication occurs. This action officially ends the bid process between the service coordinator and the supplier.

5. Access the Service Provider Roster page to manage service provider information.