(Classic) Reviewing and Updating Personal Information
These topics provide an overview of reviewing and updating personal information and list the pages that are used to review and update personal information.
Note: This feature has been replaced by Personal Details in Fluid. For more information, see (Fluid) Reviewing and Updating Personal Information.
Page Name |
Definition Name |
Usage |
---|---|---|
Personal Information Summary Page |
HR_EE_PERS_INFO |
Employees view a summary of and are able to change their personal information in the PeopleSoft database. When the Allow Employee to Upload Photo option is enabled on the Installation Table - HCM Options Page, the Update Photo link enables you to change photo display options. For more information on uploading your own photo, see Select Photo Page. Available fields for an employee may vary by country. |
Address Change Page |
HR_HOME_MAILING |
Initiate the address change request. You can enter only current or future effective-dated address changes to avoid processing issues with benefits and payroll. |
Address Change - Submit Page |
FE_ADDRESS_STS |
Confirms that the request was submitted. |
Disability - Voluntary Self-Identification of Disability |
HR_DISABILITY |
Employees use this self-service page to complete and file Form CC-305 disability data electronically. When the employee submits the Voluntary Self-Identification of Disability page, the system tracks and stores the data (employee’s name, user ID, date of submission, and response regarding disability) in the Section 503 Disability group box on the Disability page in the Personal Information - Disability component. |
Email Addresses Page |
HR_EMAIL_ADDRESSES |
Employees view, add, change, and delete email addresses in the PeopleSoft database. Employees can view business emails, if available, but cannot add, change, or delete business email addresses; only the system administrator can do this. |
Emergency Contacts Page |
HR_EMERGENCY_CNTCT |
Employees view, add, change, and delete emergency contact information in the PeopleSoft database. |
Emergency Contact Detail Page |
HR_EMERG_CNTCT_DET |
View, add, and change emergency contact address and telephone information. |
Ethnic Groups Page |
HR_ETHNIC_GROUPS |
Employees self-identify their ethnic groups by adding data to the Ethnic Groups grid. Non-U.S. employees always see this version of the Ethnic Groups page, but U.S. employees see this version only if the check box on the Installation Table - Country Specific page is not selected. |
Ethnic Groups (USA) Page |
HR_ETHNIC_GROUPS2 |
U.S. Employees self-identify their ethnic groups by answering two questions about their race and ethnicity. U.S. employees see this version of the Ethnic Groups page only if the check box on the Installation Table - Country Specific page is selected. |
Home and Mailing Address Page |
HR_HOME_MAILING |
Employees view and change home and mailing addresses in the PeopleSoft database. |
(Employee) Employment Eligibility Verification Page, Section 1. Employee Information and Attestation |
HR_I9_EE |
(Employee) Complete the Section 1: Employee Information and Attestation section for self identification and employment authorization for Form I-9. If you are a person that assisted the employee in the completion of the Form I-9 information, enter your name and address in the Preparer and/or Translator Certification section of this page. |
Instant Message IDs Page |
HR_IM_CHAT_IDS |
Add or update your own instant message IDs through the self-service pages. When you save this page, the system updates the Contact Information page for personal data in HR. Managers can view the instant message IDs through the manager self-service pages for their employees. |
Marital Start Page |
W3EB_MARR_START |
Employees view current marital status and can begin the process to request a change to marital status in the PeopleSoft database. |
Marital Status Change Page |
HR_EE_MAR_STATUS |
Employees view current marital status and submit a request to change marital status in the PeopleSoft database. |
Marital Status Change (USF) Page |
FE_MARITAL |
Submit a marital status change. |
Marital Status Change Page |
FE_MARITAL_STS |
Confirms that the request was submitted. |
Name Change Page |
HR_EE_NAME |
Employees submit a name change request. (USA) All name changes for USA employees must match the name provided on their social security card. |
Name Change USF Page |
FE_EE_NAME |
Federal employees submit a name change request. |
Name Change USF Page |
FE_EE_NAME_STS |
Confirms that the request was submitted. |
Phone Numbers Page |
HR_PERSONAL_PHONE |
Employees view, add, change, and delete personal phone numbers in the PeopleSoft database. |
Phone Number (USF) Page |
FE_EE_PHONE_CHG |
Submit a phone number change. |
Save Confirmation Page |
EO_SAVE_CONFIRM |
Confirm that the phone number change was saved. |
PeopleSoft delivers the following transactions that enable employees to view, add, change, and delete personal information in the PeopleSoft database.
Commercial |
Federal |
---|---|
Personal Information Summary |
Personal Information Summary |
Complete and Submit I-9 Form |
Address Change |
Disability |
Email Addresses |
Email Addresses |
Emergency Contacts |
Emergency Contacts |
Ethnic Groups |
Ethnic Groups |
Marital Status |
Home and Mailing Address |
Name Change |
Instant Message IDs |
Phone Number Change |
Marital Status |
|
Name Change |
|
Phone Numbers |
The following transactions can be configured to automatically update the database and send notifications to the administrator:
Name change
Marital status change
Address change
If workflow is activated, when a user performs one of these transactions, the system automatically routes the transaction request to the appropriate person for approval. Updating your personal information becomes a two-step process:
The employee submits the change request.
The administrator finalizes the change request.
(USF) When the request has been submitted, employees can review the status of the change requests that they have submitted.
Employees use the Employment Eligibility Verification page (HR_I9_EE), Section 1: Employee Information and Attestation to complete self identification and employment authorization for Form I-9. If you are a person that assisted the employee in the completion of the Form I-9 information, enter your the name and address in the Preparer and/or Translator Certification section of this page.
Navigation:
Employees, preparers, or translators use this page to complete and submit the Section 1 information of the Form I-9 for the employee. Employees can complete and submit more than one Form I-9 but cannot modify the Form I-9 after submission and can view the most recent submission only.
Fields and links on this page are editable only when you are entering or completing a Form I-9. If the Form I-9 has been submitted into the system, this page is display only but contains a link to the I-9 instructions for the employee. However, if the form has already been completed and submitted, the page displays a Select button that you select to open up the fields and complete a new form.
Note: The information you enter on this page is for I-9 purposes only and does not update other HR data stored in the system.
Field or Control |
Description |
---|---|
Start Over button |
Select this button to clear all the fields on this page and start over. |
Instructions link |
Click this link to open a new browser window that contains a PDF of the instructions for completing the Form I-9. |
Select |
This button is available when you have already submitted I-9 verification data. Select this button to enable the page for data entry and submit a new Form I-9. |
Section 1. Employee Information And Attestation
Use this section to enter the employee’s name, address, birth date, U.S. social security number, and contact information.
Field or Control |
Description |
---|---|
Other Last Names Used (if any) |
Enter the maiden or other names, if applicable. When more than one name exists, separate the names by a semicolon (;). |
Employee’s E-mail Address and Employee’s Telephone Number |
Enter the appropriate contact information. |
Citizenship or immigration status group box |
Select the option for your eligibility type. You must select one of the options and provide any additional data that is associated with the selected option. Options are:
|
(Enter USCIS or A-Number.) |
Enter your lawful permanent resident number or USCIS number. This field is mandatory if you select the option stating that you are a lawful permanent resident. |
until (expiration date, if applicable, mm/dd/yyyy) (month/day/year) |
This field is available when you select that you are an noncitizen authorized to work. Enter the date until which you are authorized to work. There are certain types of work authorizations that do not expire - e.g. refugees or asylees. Therefore, if the expiration date does not apply, leave this field blank. Note: The printed form will display N/A in this field when the value is left blank. |
Field or Control |
Description |
---|---|
Signature of Employee |
Select a signature type. Options include:
|
Supplement A, Preparer and/or Translator Certification
The system requires this information only if you selected Minor Under Age 18 or Special Placement in the Signature of Employee field.
Note: This section must be completed if any preparer and/or translator assists an employee in completing Section 1 of Form I-9. You can add up to four preparers and/or translators.
Field or Control |
Description |
---|---|
Signature of Preparer of Translator |
Enter the preparer's signature. |
Last Name (Family Name) and First Name (Given Name) |
Enter the preparer's first and last name in these fields. These fields are required. |
Address (Street Number and Name), City or Town, State, and Zip Code |
Enter the preparer's address information in these fields. These fields are required. |
Submit button |
Select this button to save and submit this form, trigger appropriate workflow notifications to the administrator, and generate the confirmation page. When you select this button, the system will prompt you to perform a check. Select Yes to perform the check. |