Setting Up Absence Entitlement Plans
To set up absence entitlement plans, use the Absence Entitlement Plans CHE (GPCH_AB_ENTITLEMNT) component.
This topic discusses how to set up absence entitlement details.
An entitlement plan specifies the number of paid absence units to which payees are entitled for variety of absence reasons, such as vacation time, sickness, and accidents. For each entitlement reason, you can enter the number of entitlement units that should be granted based on the number of workdays per week, the payee's age, years of service, and/or job function. Absence entitlement plans provide a convenient method of grouping a set of entitlement rules into a single plan.
Assigning Entitlement Plans to Tariffs
The absence entitlement plan is automatically set to the Tariff Table. The default plan will set vacation entitlement to 22 (as calculated by the formula CH_AB_VAC_ENTFORM).
Individual assignments and overrides at the employee level are possible with supporting element overrides by assigning the relevant entitlement plan to the element CH_AB_EE_ENTL_PLAN.
Assigning Entitlement Plans to Payees
Assign an entitlement plan on the pay entity, pay group, or payee level using the Supporting Overrides page.
You can assign an entitlement plan directly to a payee by using the variable CH_AB_EE_ENTL_PLAN on the Supporting Element Overrides page. Otherwise, the system will use the default entitlement plan from the tariff factor table.
Note: When you assign an entitlement plan to a payee, you must still associate the individual entitlement elements that are within the plan to payees. The entitlement plan simply specifies the number of entitlement units to which the payee is entitled. It does not specify that the payee is eligible to receive the entitlement.
To override a payee's default entitlement plan:
Access the Payee Supporting Element Overrides page for the payee.
On the Elements/Dates tab, enter the following values. In the Element Type field, select Variable. In the Element Name field, select CH_AB_EE_ENTL_PLAN.
On the Values tab, enter the name of the entitlement plan that you want to assign to the payee.
Adjusting a Payee's Number of Workdays per Week
The system refers to the payee's number of workdays per week to retrieve the correct row from the entitlement plan table.
The number of workdays per week comes from the Tariff Factor Table. You can use the variable element CH_AB_EE_DAYS_WEEK to override this number for individual payees. Use the Supporting Element Overrides page to enter the override amount for the variable.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
GPCH_AB_ENTITLEMNT |
Assign a description to the absence entitlement plan. |
|
|
GPCH_AB_ENTITLEDE |
Specify the number of vacation days to be awarded to employees based on age, length of service, or other entitlement. |
Use the Entitlement Plan page (GPCH_AB_ENTITLEMNT) to assign a description to the absence entitlement plan.
Navigation:
Entitlement Plan page
Field or Control |
Description |
|---|---|
Description and Short Description |
Enter both a long description and a short description for the absence entitlement plan that you are setting up. The system uses the entries on this page to display the name of plan on other pages. |
Use the Entitlement Details page (GPCH_AB_ENTITLEDE) to specify the number of vacation days to be awarded to employees based on age, length of service, or other entitlement.
Navigation:
Entitlement Details page
Element
Field or Control |
Description |
|---|---|
Entitlement |
Select the entitlement to assign to your entitlement plan. |
Formula |
Select the formula to assign to your entitlement plan. |
Absence Entitlement Plan Details
Field or Control |
Description |
|---|---|
Days/Week |
If entitlements in your plan vary according to the number of weekly workdays, enter the number of workdays for which an employee is eligible. |
Between Age and and Age |
If entitlements in your plan vary according to age, enter the range in which an employee is eligible. |
Between Service Years and and Service Years |
If entitlements in your plan vary according to length of service, enter the minimum and maximum number of years of service required for this entitlement. |
Job Function Code |
Enter a department code to specify the vacation entitlement for a specific department. |
Entitlement |
Enter the number of days to which the employee is entitled. |
Additional Entitlement |
Enter details of any other entitlement for which the employee is eligible. |
At the beginning of the Absence process, the system retrieves the following information:
Tariff, tariff area, and employment category for the payee.
Entitlement plan and workdays associated with the Tariff table.
Entitlement plan and workdays for payees, if different from the Tariff table.
Disability data.
Entitlement from entitlement plan.
Absence Process List and Sections
Use the absence process list (CH AB ABSENCE) delivered with Global Payroll for Switzerland, modify this process list, or build your own.
The sections within CH AB ABSENCE are as follows:
CH_AB_INIT: Initializes sections. Executes multiple counts in preparation for absence calculations. For example, the system counts scheduled days, scheduled hours, and public holidays (days and hours).
CH_AB_ENTITLEMENT: Calculates entitlement.
CH_AB_TAKE: Calculates take.
CH_AB_TERM_SECT: Calculates vacation payoff for terminated payees.
CH_AB_GEN_PI: Generates positive input for earnings and deductions.