Enrolling Employees in a Benefits Program
This topic provides an overview of the employee enrollment in benefits programs and plans, and discusses how to verify enrollment.
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Page Name |
Definition Name |
Navigation |
Usage |
|---|---|---|---|
|
Enroll in Benefits - Benefit Program |
BEN_PROG_PARTICPTN |
|
Verify that an employee is enrolled in the correct benefit program; override the default setting to change the employee's benefit program if needed. |
To enroll employees in benefits programs and plans:
Enroll participants in benefit programs during new hire processing.
Initially, an employee's benefit program is assigned automatically based on the employee's pay group. That is, a benefits program is associated with a pay group and company on the Pay Group table, and then the pay group populates the employee Job Data record from the company level.
Change the employee's benefit program assignment using the Enroll in Benefits - Benefit Program page. A modified version of this page is from the Benefits NLD menu so that you can verify or override this assignment at the employee level without having to change menus in the system. It's important to verify that the employee is enrolled in the correct benefit program because you can enroll participants in only those benefit plans that are associated with their assigned benefit programs.
Enroll participants in benefit plans.
When you are sure that the employee is placed in the correct benefits program, use the Health Benefits Election and Pension Plan Election pages to enroll the participant in all appropriate benefits within the benefit program.
When you enroll employees in health insurance, life insurance, and pension benefit plans, also enroll their dependents and assign their beneficiaries.
After you enroll a participant in a benefit program, the next part of the enrollment process is to enroll the participant in appropriate benefit plans. You can only enroll the participant in the benefit plans that are associated with that benefit program. The benefit plans available depend on the effective dates of both the program and the benefit plan. The system checks both dates against the enrollment effective date.
Use the Enroll in Benefits - Benefit Program page (BEN_PROG_PARTICPTN) to verify that an employee is enrolled in the correct benefit program; override the default setting to change the employee's benefit program if needed.
Navigation:
This example illustrates the fields and controls on the Enroll in Benefits - Benefit Program page . You can find definitions for the fields and controls later on this page.
Field or Control |
Description |
|---|---|
Benefit Program |
You can change the employee's benefit program enrollment by selecting from the list of values. The currency code for the benefit program is displayed. Changes that you make here automatically affect the employee's job data record and appear on the Job Data - Benefits Program Participation page. |