Viewing or Updating a Space Record

You can view any of the level or space records in the logs. If there are many records listed in a level or space log, you can use search criteria to narrow the options.

To view the details of a space record:

  1. Go to the shell tab, and switch to User mode.
  2. In the left Navigator, select Space Manager, and then select [space type].
  3. In the [Space Type] log, double-click the applicable space record to see the space window.

    Tip: You can also open a space record from an advanced log. An advanced log creates a tree hierarchy structure for records. This tree structure makes it easier to view and select records from a log of spaces in the Space Manager. To open a space record from an advanced log, use the middle navigation column to narrow the focus of the log, and then pick the space from the log in the right pane.

    The window is divided into two panes. The left pane contains the following tabs:

    • Details
    • Asset

      Contains the assets associated with the space. If any QBDEs are associated with the record, the Asset tab lists the QBDEs. You can select Create to open the Create New Assets window and enter asset information. The Create New Assets window has the following elements:

      Left pane: Asset Details tab (General and Preventive Maintenance Information blocks), Gauges & Meters tab, and Components tab.

      Right pane: Attachments tab, Comments tab, Linked Records tab, and Linked Mail tab.

    The right pane (properties pane) contains the following tabs:

    • Comments
    • Linked Records
    • Linked Mail
    • Audit Log

      Lists all the actions taken by a user (Bulk Edit, Create, and so on).

    • Space Content

      This tab contains the list of records that are associated with the space. A graphical representation is also present for the same. The Space Content tab will be similar to the Reference Records seen in the business processes (BPs), with the following differences:

      'Reference Records' = 'Space Content'

      'Business Process' = 'Record Type'

      Objects seen in the link are based on the referring or referred object type.

      Similar to Reference records, the Space Content tab displays the linked records and the reference records.

  4. Choose any of the following actions:
    • To update the record, select Edit, make the applicable changes, and then select Save or Submit.
    • To access the Quick Calendar, select More Actions, and then select Calendar.
    • To print the record in HTML, PDF, or a Custom format, select More Actions, select Print, and then select the applicable option.
  5. If you change or add any information, select Submit to make your changes a part of reference record to the space details or content.

Business Process (BP) Query-based Tab (QBT) in the Space Records

After a BP QBT is configured and the Space is deployed after changes are made, the QBT appears in the Space for which the QBT has been configured.


Last Published Thursday, October 9, 2025