Setting Up the Space Manager
The Space Manager is where you can perform the tasks of facilities management.
Note: You cannot view .DWF files in Google Chrome or Mozilla Firefox browsers.
Using the Space Manager, you can gather data about the levels in your facility (such as floors and parking lots) and the spaces that exist on each level (cubicles, offices, conference rooms, and so on). Categories (called types) of spaces can be designed in uDesigner, and you can then add records of individual spaces to these types and manage them on an electronic sheet.
The Space Manager is a means of organizing all the square footage in your facility to make monitoring, maintaining, and revising your facility more efficient. The Space Manager can be integrated with other managers or business processes (BPs) to give you a broader view of your company's physical capital and resources.
In uDesigner, one attribute form is designed for a “level” type in your facility and multiple attribute forms for “spaces” types. With these attribute forms, you can create a hierarchy of levels and spaces within levels to store the facilities data you choose to collect.
Notes:
- In the Space Manager, think of a level as the “platform” on which spaces reside.
- Configuration of the Data Picker and Data Elements (and when applicable: Unique and Auto Sequence settings) must be done in uDesigner.
The Levels Sheet node in the Space Manager stores the manager sheet (Levels Sheet) on which all the levels in a specific shell are shown. The system automatically creates a Levels Sheet for every level type that is created. The sheet helps you manage levels and spaces and lets you create formulas to calculate total leasable and rentable space for a facility or building. From the Levels Sheet, you can also automatically update individual level records with data added to the sheet, either manually or via a formula created for a column.
The Stack Plans node is where you can create stack plans to show the actual usage of the levels in the company's buildings. You can choose the information (data elements or specific spaces) you want to see on the stack plan and update the plan periodically to keep abreast of changes in the levels' space usage. For example, you might want to know the square footage used by each department on each floor (level) or how many square feet of a floor are vacant versus leased.
The Levels node lists all the levels that exist in a specific shell. This is where you can create levels or update existing ones, import data from CSV or Microsoft Excel files, or export templates to CSV or Excel.
The Spaces node shows a list of all the space types, and under the space type sub-node, all the spaces that exist in a specific shell. This is where you can create spaces or update existing ones, import or export data from CSV or Excel files, and select spaces to view on the level drawing.
The Space Manager allows you to identify floors and each space by type and associate attributes to the particular spaces. For example, a multi-floor building could have many types of spaces, such as offices, cubicles, restrooms, conferences room, laboratories, and eating areas.
You manage spaces according to space type. Examples of space types are:
- Gross measured area, which is the entire square footage of a floor, from wall to wall
- Common area, such as hallways, lobbies, and entrances
- Usable space, such as cubicles, offices, and conference rooms
- Vertical penetration, which includes elevators, stairwells, and columns
The Space Manager is available within a shell. Each shell can have only one Space Manager and one corresponding Levels Sheet. A building is at the shell level. An example hierarchical arrangement of objects in the Space Manager is as follows:
- Buildings (shell level)
- Levels (Floors) of the building or other similar structures (in this case, Floor is an example of a level record)
- Spaces in the building. These are the various spaces in the structure, such as storage rooms, offices, and other interior spaces (space records). Spaces is a fixed node designed in uDesigner.
- Levels (Floors) of the building or other similar structures (in this case, Floor is an example of a level record)
In This Section
Importing and Configuring Levels and Space Types
Configuring Levels and Space Types
Configuring Space Manager Configuration Package
Creating Levels Sheet Templates
Creating a Stack Plan Template
Setting Permissions for the Space Manager
Last Published Monday, October 13, 2025