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Cost Rules Impacting Cost Manager

The following cost rules affect how you can work with the Cost Manager sub-modules:

• Budget
  • The Budget must be greater than 0.
  • This rule validates that a budget line item cannot be reduced below $0.
• Revised Budget
  • The Revised Budget must be greater than or equal to Approved Commitments.
  • This rule validates revised budget (approved budgets, budget transfers and budget changes) versus approved commitments (approved contracts, change orders, purchase orders and po amendments).
• Invoice
  • An Invoice must be less than or equal to Approved Purchase Orders and PO Amendments.
  • This rule validates invoices (approved invoices) versus approved purchase orders (approved purchase orders and po amendments).
• Payment Application
  • A Payment Application must be less than Approved Contracts and Change Orders.
  • This rule validates approved payment applications vs approved commitments (approved contracts, change orders).

The following actions can trigger the cost rules:

• When you attempt to send a Business Process record to the next step, whose status activates the rule. For example, the rule may activate when a Business Process record reaches to the Pending or Approved status.
• When you have entered the data into a Cost Sheet manually.
• Web Services calls create records.
• Records are auto-created from other records.

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Last Published Friday, April 11, 2025