Track Flexible Service and Tenure

The tables on this page list the tasks for this business process, grouped by role. Some roles may be listed more than once if their tasks are performed at different points in the process. Follow the task numbers in order, unless the Task Description column provides instructions to go to a different task number. Click links in the Task Description column to view detailed diagrams for those tasks or to go to the online help for those pages.

Human Resource Specialist

Task Number	Task Description
1	Perform external activity:. Stop and complete Update Job Information. If Update service accrual definitions is Yes, Go to task number 2. If No, Go to task number 5.
2	Establish calendars for accruing service years. Calendar
3	Group actions and reasons that count toward accrual. HR Action/Category
4	Define rules for service accruals, including rounding and adjustments. Service Rules
5	Determine if Decide if need to. If Decide if need to is Track Tenure, Go to task number 6. If Decide if need to is Track Service, Go to task number 22.
6	Determine if Decide if need to. If Decide if need to is Define or Update Tenure Tracking Information, Go to task number 7. If Decide if need to is Assign and Calculate Tenure, Go to task number 9.
7	Establish academic ranks, eligibility, and probationary periods. Academic Rank
8	Identify experiences and credits from other institutions and apply toward tenure. Experience/Credit Codes
9	Determine if Need new calculation group. If Need new calculation group is No, Go to task number 11. If Need new calculation group is Yes, Go to task number 10.
10	Create calculation groups. Calculation Group
11	Activate tenure tracking for an employee. Job Data
12	Review or update default tenure data, add additional details, and assign calculation group. Create Tenure Data
13	Track employee's service accrued from other institutions. Create Tenure Data
14	Review changes made to academic rank and tenure status. Review Rank/Status History
15	Review current jobs that count toward tenure. Review Related Jobs
16	Calculate tenure service for a group or an individual. Perform Tenure Calculations If Review is Processing messages, Go to task number 17. If Review is Temporary results, Go to task number 18. If Review is Tenure calculation summary, Go to task number 19.
17	Review processing messages to ensure accuracy. Review Processing Messages Go to task number 20.
18	Review temporary results of tenure calculation. Review Tenure Run Results Go to task number 20.
19	Review results of tenure accrual for calculation process. Review Tenure Calc Summary
20	Update the tenure service totals and employee service history. Perform Tenure Calculations
21	Create tenure reports. Tenure Calculation Tenure Years of Service Employee Tenure Status Go to task number 32.
22	Determine if Need new calculation group. If Need new calculation group is No, Go to task number 24. If Need new calculation group is Yes, Go to task number 23.
23	Create calculation groups. Calculation Group
24	Identify service calculation group and FTE value for prorating accrued service.

Job Data

Task Number	Task Description
25	Identify employee's startup credits and exceptions. Flexible Service
26	Review jobs and positions eligible to accrue service credits. View Related Jobs
27	Calculate service accruals.

Task Number

Task Description

Identify employee's startup credits and exceptions.

Flexible Service

Review jobs and positions eligible to accrue service credits.

View Related Jobs

Calculate service accruals.

Calculate Service

Task Number	Task Description
28	Review accrual processing results. View Periodic Results Message Log If Review is History, Go to task number 29. If Review is Calculations, Go to task number 30. If Review is Reports, Go to task number 31.
29	Review history of service credits. Service History Go to task number 32.
30	Review flexible service calculations. Flexible Service Summary Go to task number 32.
31	Review employee flexible service. Calculated Service Report Employee Service Report
32	Determine if Decide if need to. If Decide if need to is Manage health and safety data, Go to task number 33. If Decide if need to is Track global assignments, Go to task number 34. If Decide if need to is Manage absence data, Go to task number 35. If Decide if need to is Manage time and labor, Go to task number 36. If Decide if need to is Manage payroll, Go to task number 37.
33	Perform external activity:. Stop and complete Manage Health and Safety. End of activity.
34	Perform external activity:. Stop and complete Track Global Assignments. End of activity.
35	Perform external activity:. Stop and complete Manage Absences. End of activity.

Time and Labor Administrator

Task Number	Task Description
36	Perform external activity:. Stop and complete Manage Time and Labor. End of activity.

Payroll Administrator

Task Number	Task Description
37	Perform external activity:. Stop and complete Manage Payroll. End of activity.